HR Administrator, art-K Central

Job Purpose

Work as part of the Recruitment and HR team to recruit, train, allocate and provide HR support to the company’s 100s of staff and contractors. With this role you will be involved in all aspects of the employee lifecycle. You will be supporting the Company’s Recruitment and HR team to reach their annual targets and goals.

As a medium sized company art-K is committed to and values each member of staff; art-K is in a growth phase so the successful applicant will have opportunities for future role development.

Job responsibilities and tasks:

This is a dynamic and varied role supporting the HR team with crucial day-to-day operations and projects. The priorities for this position are driven by the needs of the company.

HR Administration

Employee Lifecycle: Support HR processes for the entire employee lifecycle, including onboarding, processing changes to terms, managing probations, and handling leavers. Support the HR Manager with the smooth recruitment of new employees into the company for a variety of roles.

Data Management: Maintain accurate employee data, record sickness absences, creating reports and presentations.

Compliance: Maintain compliance with all Ofsted requirements and ensure the studio checklist is up-to-date.

Confidentiality: Provide minute-taking services for meetings and disciplinary hearings while maintaining strict confidentiality.

Building Relationships & Collaboration

You'll be a key point of contact for our entire team, so strong interpersonal skills are a must. This role is about building trust and rapport. You'll work closely with the HR Manager and provide support to all employees and branch managers. Your ability to communicate clearly, empathise with others, and collaborate effectively will be vital to your success and to the smooth operation of the business. You'll serve as a helpful, friendly face for the team, assisting with a variety of needs and ensuring everyone feels supported.

This role includes travelling to art-K studios (1-2 visits per week). This is an essential part of the role so candidates who apply need to be able and happy to commute.

Operational & Project Support

Communication: Maintain a high level of verbal and written communication with our art-K studios to proactively manage resources.

Documentation: Maintain and update all recruitment and HR documents.

Training: Help create training materials and presentations.

Project Assistance: Support the HR Manager with the implementation of new projects.

Formal Qualifications

• A based degree 2:1 or above.

• Preferable: CIPD level 3 or higher or other related recruitment qualification.

• Preferable: Safer recruitment qualification and training on equality and diversity.

Experience

• Preferable: 1 year in an HR related or managerial role with a people management aspect

• Proficiency in Microsoft Office applications.

Specific Soft skills

• A key part of the role is building relationships across the organisation. A curious mind to understand employee behaviour, to understand what an applicant's motivations are when applying for a role.

• Strong verbal communication skills, to be able to hold positive meetings – representing the company – and promote the brand in HR related events, as well as holding internal meetings in a confident way.

• Time management to ensure the correct tasks are prioritised depending on short-term and long-term objectives and balancing importance with urgency.

• Strong organisational skills to coordinate different aspects of the role.

• Attention to detail to notice trends and/or irregularities when CV searching/completing checks or updating records.

Company's core values

Feeling connected to the company's core values is essential for success in this role:

• Growth mindset

• Sharing and educating

• Ownership and connection

• Compassionate

Training

art-K induces all employees through a certified training provider Citation on HSE and HR policies.

The company encourages professional self-development and provides financial support and study time for appropriate professional qualifications (e.g. CIPD development or management courses). Employees who wish to study and train to grow with the company are welcomed.

art-K’s Feedback Culture for Successful Applicants

At art-K, we place great value on continuous growth and development through constructive feedback given within the team. Once you become part of the team, you’ll receive regular constructive feedback designed to help you build confidence, strengthen your skills, and thrive in your role. You will also have the opportunity to share your feedback and help the team develop as well. We ask all team members to embrace a growth mindset, welcoming feedback as an opportunity to learn and also offering feedback to others. By doing so, we ensure everyone is equipped to achieve their potential and uphold the high standards that make our studios such inspiring places to work and learn.

Benefits

• 24/7 access to mental health support with BUPA.

• Benefits well-being scheme through Heka.

• Blue Light Card Benefit

• Health insurance through Vitality (following probation).

• Enhanced Maternity & Paternity pay (following 1 year continuous service)

• Scheme to earn more days of leave linked to length of service, starting after 1 year.

• 28 days holiday a year

• Company funded external training after 2 years of service.

• 3x Salary for Death in Service insurance, one-time payment paid to a designated individual.

Pension Scheme: Contributions are made to NEST pension.

Location : In person, possible locations - Wandsworth, Greenwich or Beckenham

Salary : £29,000 for Full-Time, calculated pro rata for Part-Time hours

Part-time or Full time : 3-5 days per week to be worked between Monday - Friday, 24 - 40 hours per week, schedule can be discussed with the preferred candidate.

The Organisation is fully committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all staff, volunteers, and those contracted to work on our behalf to share this commitment. This commitment is underpinned by a rigorous and robust safer recruitment process. All appointments are subject to satisfactory completion of all pre-appointment checks.