Senior Administrative Assistant

Universal Hierarchy Node
London

Summary

When we put our heads together, we can do brilliant work. And when we do brilliant work, we can achieve remarkable things for patients as we positively transform healthcare. We are looking for Senior Administrative Assistants to join our team.

The Senior Administrative Assistant is an independent, motivated team member and provides administrative support to the Global Program Team (GPT) and Global Clinical Team (GCT) members with minimal supervision. Performs secretarial and administrative duties for a group of managers and both internal and external associates. Acts as an information source on organizational policies and procedures. May gather, compile, and report information relevant to current assignments. May provide guidance and direction to other administrative associates.

This role can be based in London, UK with a hybrid approach to working.

About the Role

Your responsibilities will include:

  • Manage complex administrative tasks independently, including scheduling, calendar management, travel arrangements, and expense processing.
  • Handle confidential communications professionally across all management levels.
  • Act as a liaison across departments to ensure effective communication and reporting practices.
  • Prepare and manage routine and complex documents, files, and materials distribution for clinical trial teams.
  • Coordinate with building services for maintenance requests and support data entry into Novartis systems when needed.
  • Provide assistance, training, and workflow coordination for administrative staff, ensuring team coverage.
  • Support compliance-related tasks, audits, and inspections with high quality and professionalism.
  • Assemble data, update documents/presentations, and track staffing changes or meeting logistics as required.

Minimum requirements:

  • Bachelor’s degree or equivalent senior administrative experience preferred.
  • Fluent in English (oral and written).
  • Strong organizational and time-management skills with the ability to prioritize tasks effectively.
  • Proficient in Microsoft Office programs (Word, Excel, PowerPoint, Outlook) and familiarity with Concur is a plus.
  • Ability to work independently, handle diverse administrative tasks, and provide input on process improvements.
  • Strong problem-solving, independent judgment, and adaptability to organizational changes.
  • Excellent communication skills (written and verbal) and a collaborative team player.
  • Capable of supporting and managing complex administrative activities with minimal supervision.

Why Novartis? Our purpose is to reimagine medicine to improve and extend people’s lives and our vision is to become the most valued and trusted medicines company in the world. How can we achieve this? With our people. It is our associates that drive us each day to reach our ambitions. Be a part of this mission and join us! Learn more here:

You’ll receive: You can find everything you need to know about our benefits and rewards in the Novartis Life Handbook. Commitment to Diversity and Inclusion: Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.

Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together?

Join our Novartis Network: Not the right Novartis role for you? Sign up to our talent community to stay connected and learn about suitable career opportunities as soon as they come up:

Benefits and Rewards: Read our handbook to learn about all the ways we’ll help you thrive personally and professionally:

Posted 2025-10-15

Recommended Jobs

Partner Designate Claims Consultant

TED Recruitment
London

THE ROLE An exciting requirement for an experienced CLAIMS CONSULTANT with a Quantity Surveying background at Partner Designate level to join my client as soon as possible either in London / South E…

View Details
Posted 2025-10-15

Visiting Music Teacher - Woodwind

The Ursuline Academy Ilford
Redbridge, Greater London

We are looking for musicians who will uphold Ursuline Academy Ilford’s values and ethos which is underpinned by Gospel values and the Ursuline motto of ‘Serviam’. Be committed to fostering an incl…

View Details
Posted 2025-09-10

Team of Housekeepers

Exclusive Household Staff
Mayfair, Greater London

Our client in Mayfair is looking for a team of temporary Housekeepers to assist for approximately 10 days. The dates will be from 27th April to approximately 6th May. Duties to include: ~General …

View Details
Posted 2025-09-10

Children Social Worker

CRA GROUP RECRUITMENT AND PAYROLL LTD
Enfield, Greater London

3 months contract with local authority Join our Child Protection and Children In Need Service Team 1, where you will play a crucial role in delivering assessment and social work services to users …

View Details
Posted 2025-09-11

Process Manager

Bakkavor Group
London

Process Manager -FTC - 6 months We're Proud to be Bakkavor Salary: Competitive salary Benefits include up to 10% company bonus, life insurance, staff shop, MyBargains discount platform and m…

View Details
Posted 2025-10-15

KS1 Primary Teacher

Ethos Education
Tower Hamlets, Greater London

Primary Teacher - Tower Hamlets, London Are you an ECT or experienced Primary Teacher looking for your next opportunity? If so, get in touch with Ethos Education!  We are looking for Primary Teach…

View Details
Posted 2025-09-10

Baby Room Leader

Bright Horizons
London

Nursery – Bright Horizons City Child Day Nursery and Pre-School Salary – From £31,512 per annum Hours - Full Time | 40 hours | Mon-Fri Location – Barbican Are you looking to work for a…

View Details
Posted 2025-10-12

Investment Banking Vice President - Metals & Mining, Industrials

citi
London

The Banker is a senior level position responsible for assisting clients in raising funds in the capital markets, as well as in providing strategic advisory services for mergers, acquisitions and othe…

View Details
Posted 2025-10-12

Non-Contentious Construction Lawyer

Hays Specialist Recruitment Limited
London

Your new company A leading UK law firm is seeking a talented construction lawyer to join its highly regarded team, working on a broad range of non-contentious matters for an impressive client ba…

View Details
Posted 2025-09-24

Senior Digital Construction Manager - Tier 1

Johnson BIM
London

The Opportunity This senior digital construction manager role within our digital construction function focuses on enabling the use of appropriate tools and technologies to support project delivery…

View Details
Posted 2025-09-30