Workday Systems Administrator

Workday Systems Administrator - London

£70,000 - £80,000 PA

A well-established organisation undergoing a significant HR systems transformation is seeking an experienced HR Systems Manager with demonstrable expertise in Workday and UKG. This is a pivotal role within the wider digital transformation strategy and offers an exciting opportunity to lead the ongoing development, optimisation and support of the organisation's HR technology landscape.

The successful candidate will act as the primary point of contact for all Workday and UKG activities, ensuring seamless integration and operational efficiency across HR and workforce management platforms.

Key Responsibilities

* Serve as the internal subject matter expert for Workday and its integrations

* Configure and maintain Workday modules (HCM, Payroll, Recruiting, Financials)

* Manage business processes, security roles, integrations and reporting

* Monitor system performance and ensure data integrity

* Act as the internal subject matter expert for UKG Time and Attendance

* Liaise with the UKG managed service provider to ensure accurate and timely support

* Oversee configuration and validation of time rules, pay rules, shift differentials and holiday calendars

* Support complex scheduling scenarios (rotating shifts, flex time, on-call arrangements)

* Conduct regular audits and reconciliations between UKG and Workday

* Troubleshoot timecard issues, accrual discrepancies and integration errors

* Train HR, managers and employees on system functionality and self-service tools

* Develop and maintain user guides and training materials

* Gather business requirements and implement system changes

* Participate in release testing and deployment for both Workday and UKG

* Coordinate enhancements and configuration updates with the UKG managed service provider

* Manage user roles and access controls across systems

* Ensure compliance with GDPR, Working Time Directive and internal audit requirements

* Support and monitor integrations between Workday, UKG and other enterprise systems

* Develop and maintain reports and dashboards for workforce analytics

Requirements:

* Proven experience managing or administering Workday systems

* Ideally hands-on experience with UKG Time and Attendance

* Strong understanding of timekeeping rules, scheduling logic and compliance requirements.

* Excellent analytical, problem-solving and communication skills

* Experience working with third-party providers, managed services and vendor coordination.

* Strong understanding of HR operations and processes

4 days per week onsite - dropping to 3 once passed probation