Executive & Team Lead, Fields in Trust (Charity Partner)

Executive & Team  Lead

Reporting to: CEO

Salary: Circa 35000

Role Overview

This exciting opportunity places you at the centre of the charitys daytoday operations helping to bring clarity structure and consistency . Youll help create a smooth professional environment where teams can do their best work. The roles core purpose is to enable confident efficient organisational operations by providing highquality executive support to the CEO and Senior Leadership Team overseeing daily team and office functions and ensuring strong information flow across the charity. This position reports directly to the CEO

Responsibilities include:

Executive & Leadership Support
Provide proactive support to enable clear decision-making.
Manage complex diaries and schedules with awareness of priorities
Coordinate meetings prepare materials capture minutes track actions and anticipate requirements
Act as a trusted coordinator for the Senior Leadership Team and Board.

People Office & Organisational Operations
Lead people processes to support a positive consistent culture.
Oversee onboarding to ensure new starters feel welcomed and prepared.
Maintain a professional welcoming office environment.
Define and continuously improve core operational processes.

Information Flow & Systems Ownership
Manage the organisations Customer Relationship Management system (Donorfy) ensuring accurate and consistent use.
Track actions and key information to support timely collaboration.
Produce reports and summaries to support planning and decisions.
Take a lead role in sharing  general organisational information on a regular basis toto maintain alignment.

Qualifications :

• Strong background in executive support office management or operations.
• Excellent diary and meeting management in fastpaced hybrid environments.
• Demonstrated efficiency able to juggle multiple moving parts and deadlines
• Willingness to take ownership and be responsible for set tasks activities
• Endtoend meeting coordination including papers minutes and action tracking.
• Confident in engaging and supporting teams.
• Managing office processes including onboarding.
• Skilled in Customer Relationship Management or similar systems ensuring accurate organisational data.
• Able to produce clear concise reports that support decisionmaking.
• High proficiency with core office software and digital tools.
• Able to think ahead spot issues and anticipate whats needed.
• Experience working in busy small personable organisations with multiple stakeholders (e.g. trustees office management companies).

Additional Information :

• 25 days annual leave (plus one additional day per year of service up to five years). 
• Discretionary leave between Christmas and New Year. 
• Two employee volunteer days per year. 
• 5% employer pension contribution. 
• Interest-free season ticket loan. 

Our Values 
At our core we believe that how a company behaves is just as important as what it does. Thats why we chose to become an accredited B Corp (the equivalent of a Fairtrade coffee stamp but for companies) and to change our Articles of Association so that the interests all our stakeholders employees customers communities environment and shareholders are considered in every decision we make. 

We are committed to building a workplace where diversity is valued and inclusion is a priority. By providing equal opportunities for growth and development we embrace and celebrate all races genders religions sexual orientations ages disabilities and socio-economic backgrounds. We believe teams achieve their best when every member feels safe respected and empowered to be their authentic selves.

Were proud to be disability confident and are committed to supporting candidates with a disability including neurodiversity and mental health conditions throughout the recruitment process. Applicants are welcome to opt-in to the disability confident scheme as part of our application process. If you require any adjustments to the interview process well be happy to accommodate where possible.

Remote Work :

No

Employment Type :

Full-time