Project Administrator

Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally.At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning.Arup's purpose, shared values and collaborative approach has set it apart for over 75 years, and now is your opportunity to join.

AMS is a global workforce solutions partner committed to creating inclusive, dynamic, and future-ready workplaces. We help organisations adapt, grow, and thrive in an ever-evolving world by building, shaping, and optimising diverse talent strategies.

We partner with Arup to support their contingent recruitment processes. Acting as an extension of their recruitment teams, we connect them with skilled interim and temporary professionals, fostering workplaces where everyone can contribute and succeed.

On Behalf of Arup, we are looking for a Project Administrator for a 3-month contract based in London - on a hybrid working model.

Purpose of the role:

The Project Administrator will provide organised and reliable administrative and coordination support to ensure the PMO runs smoothly and successfully supports the delivery of Programme. This role will support the PMO Support role in their day-to-day support for the Programmes leadership and delivery team, focusing on both deadlines and quality.

What you'll do:

• Work with PMO Support to agree work allocation and personal delivery deadlines.
• Complete administrative PMO tasks, such as diary management, agenda distribution, minute-taking, action follow-ups and document version control.
• Co-ordinate with the programmes stakeholders to organise their participation in key meetings and programme activities, and to ensure they receive timely and accurate information.
• Assist in setting up and maintaining PMO documentation, templates, trackers, and document filing.
• Ensure the Programme Teams/Sharepoint filing is up to date and accessible to everyone that needs it.
• Support with the collation of programme reporting for Programme Board and leadership, under the oversight of the PMO Support.
• Assist with scheduling, logistics, and coordination of meetings, workshops, and reviews.
• Maintain project calendars and make requested updates to PMO-owned trackers/logs.
• Follow-up on invites when required to ensure good attendance at key meetings for the programme.
• Help with timesheet data collection and monitoring and preparing resourcing reports.

The skills you'll need:

• Previous administration experience ideally in a project function.
• Organised with attention to detail.
• Someone who is pro-active and productive once they understand the task by hand.
• Strong multitasking skills.
• Professional and accurate written communication skills.

About the client

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all. Arup's internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference.If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and speak to one of our Sourcing Specialists.AMS are committed to providing all our candidates with the opportunity to perform at their best throughout the recruitment process. Please let us know if you require any additional support or reasonable adjustments during the screening process and we will work with you and Arup to identify the best solution to meet your requirements.AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.