Team Assistant, Legal

Job Title: Team Assistant, Legal
Location: London
Job Type: Permanent with hybrid working (3 days in the office required)

Closing date for applications: 11th of September 2026

Agencies: We will only work with recruitment partners on our preferred supplier list and will not engage with speculative CVs submitted.

Are you passionate about making life science life changing and delivering impact for patients? We want to hear from you.

About the role:

This is a newly created role to support the Executive Assistant and The Legal & Governance Team. Our legal team is a busy team of fourteen legal and contracts professionals, all supporting the life changing work we do to get to patient impact. The Team Assistant will provide general administrative support across the Legal & Governance function, helping to ensure the efficient and effective running of the team.

Key responsibilities include:

· Providing general administrative support to the Legal & Governance Team; assisting with coordination of team events, training sessions and onboarding activities, organising meeting logistics, booking rooms, venues and catering.

· Supporting the administration of legal team matters, including maintaining holiday trackers, registers and action logs.

· Uploading and maintenance of contracts within the Legal Database (InTapp), ensuring stakeholder requests are managed and prioritised in accordance with business requirements.

· Invoice payment creating purchase orders, and ensuring accurate financial records are maintained within the Coupa Finance System.

· Document production including formatting contracts, presentations, reports to a high standard using Word, Excel and PowerPoint.

· Maintaining team filing system on the SharePoint Site to ensure information is organised and accessible.

· Responsibility for the archiving, retention and secure storage of legal files and documentation, in collaboration with Iron Mountain Records Management.

· Supporting due diligence processes when required including reputational checks.

Essential experience required:

· Demonstrable experience of providing administrative support to colleagues at all levels.

· Strong organisational and prioritisation skills, with the ability to manage competing demands

· Expert proficiency with Microsoft Office, including Outlook, Word, Excel and Powerpoint.

Desirable:

· Experience utilising AI tools to maximise efficiency

· Experience with diary management

· Experience with Coupa or similar finance system

Education:

· Relevant experience preferred; formal qualifications and not essential

Skills & abilities:

· Excellent organisational skills and strong attention to detail

· Strong communication and interpersonal skills

· The ability to manage multiple tasks and prioritise effectively.

· A proactive, flexible, and positive approach to work

· The ability to work independently as well as collaboratively within a team environment

About us:

LifeArc is a not-for-profit life science organisation, leading the way for change in rare diseases in the UK and supporting promising initiatives in global health. We seek out research in areas of unmet need that has great potential, providing support to help it become breakthroughs that change lives.

What we can offer you:

Focused on finding life changing solutions for underserved patients, our people thrive in an inclusive, and supportive environment that prioritises their health and wellbeing. Our multidisciplinary approach guarantees our people growth opportunities, while our culture of innovation and collaboration drives the impact we make delivering on our purpose of ‘putting patients at the centre of everything we do’.

LifeArc is committed to making our recruitment practices as inclusive as possible and developing a culture that values differences. As a Disability Confident Employer, we guarantee an interview to candidates with a disability or long-term health condition who meet the essential criteria for the role.

Please note that in certain situations, such as high volumes of applications, it may not be practical to interview all eligible candidates. In these cases, we may need to select those who best meet the essential criteria. (At LifeArc, the Disability Confident Scheme’s ‘minimum criteria’ is referred to as ‘essential criteria’).

Salary will be determined by qualifications and experience along with other exceptional benefits. Because we understand everyone has different requirements, our flexible benefits allow you to choose those which are important to you. Our pension scheme offers employer contributions of up to 12%, private health insurance, and annual leave of 31 days PLUS bank holidays.

Don’t meet every single requirement? Studies have shown that women and people from minority ethnic backgrounds, for example, are less likely to apply to jobs unless they meet every single qualification. At LifeArc we are dedicated to building a diverse, inclusive, and authentic workplace, so whatever your background or lived experience, if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. Our top priority is finding the best candidate, and you may be just right for this or other roles.

We all have potential. At LifeArc, you’ll discover what you can really do with it.