Purchase Ledger Analyst

About VIRTUS

VIRTUS Data Centres is a trusted provider of critical digital infrastructure across the UK and Europe. With a strong UK foundation and a rapidly expanding European presence, we design, build, own, and operate resilient, secure, and energy-efficient data centres for some of the world’s leading organisations.

Established in the UK, VIRTUS has built a market-leading portfolio across London’s key availability zones and continues to invest significantly in the domestic market. Building on this success, we expanded into continental Europe in 2023, launching our first campuses in Berlin and accelerating growth across strategic European locations through 2026 and beyond.

Our ambition is to play a key role in enabling the next generation of digital infrastructure, delivering sustainable and innovative solutions while living our core values of Care, Helpful, Pride, Reliability, and Dedication.

Job summary

The Purchase Ledger Analyst is responsible for the end‑to‑end purchase‑to‑pay process, ensuring robust control over purchase orders and goods receipts. The role acts as a key point of contact for internal stakeholders and suppliers, supporting accurate and timely invoice resolution and contributing to a clean and well‑controlled month‑end close.

In addition, the role supports supplier governance through pre‑qualification, due diligence, and onboarding, ensuring supplier master data is accurate, compliant, and well maintained. The analyst also provides day‑to‑day operational procurement support, promotes adherence to procurement policies and processes, and contributes to continuous improvement and standardisation across the procure‑to‑pay lifecycle through strong cross‑functional collaboration.

Duties and Responsibilities

Purchase Order, GR & Invoice Management

· Create and maintain purchase orders in the finance system in accordance with approved requisitions and procurement policies.

· Monitor and follow up on outstanding goods receipts to ensure timely and accurate posting.

· Support invoice processing through three way matching (PO, GR, invoice) and resolution of discrepancies.

· Act as a first point of contact for PO, GR, and invoice queries from internal stakeholders and suppliers.

· Support month end close by ensuring accurate cut off, resolution of GR/IR balances, and timely follow up of outstanding items.

Supplier Pre Qualification & Due Diligence

· Support supplier pre qualification processes in line with internal governance and compliance requirements.

· Perform supplier due diligence checks, ensuring all required documentation is obtained, reviewed, and appropriately recorded.

· Escalate supplier risks, exceptions, or incomplete documentation in accordance with internal controls.

Supplier Registration & Onboarding

· Manage supplier registration and onboarding requests, ensuring supplier master data is complete, accurate, and compliant.

· Maintain the integrity of supplier master data, including ongoing updates and periodic reviews.

· Provide guidance to internal stakeholders and suppliers on onboarding requirements and timelines.

Operational Procurement Support

· Provide day to day operational procurement support across the business, including guidance on PO creation and process adherence.

· Support the implementation and ongoing adherence to procurement policies and standard operating procedures.

· Assist with continuous improvement initiatives across the procure to pay process, including standardisation and documentation.

· Build strong working relationships with Finance, Procurement, and operational teams to enable efficient purchasing activity.

Any other reasonable requests made by the UK Finance Manager, Group Financial Controller and/or Head of Financial Reporting and Controls.

Candidate profile

Qualifications:

Desirable:

· Educated to degree level.

Experience:

Essential:

· Strong knowledge and practical experience in usage and development of ERP systems, specifically SAP.

· Experience in a purchase ledger, accounts payable, or procurement support role.

· Strong understanding of purchase order, goods receipt, and invoice matching processes.

· Experience with supplier onboarding and master data management.

· High level of attention to detail with strong organisational skills.

· Confident communicator with the ability to manage internal and external stakeholders.

Desirable:

· Familiarity with data centre sector or other technology/capital intensive businesses advantageous.

· German or Italian speaking

· Understanding of procurement controls and governance frameworks.

· Advanced Excel skills including use of power query for data analysis.

Skills:

Essential:

· Proactive, methodical, and solutions focused.

· Able to manage multiple priorities in a fast paced environment.

· Strong team player with a customer service mindset.

· Committed to continuous improvement and high standards of accuracy.

In line with the VIRTUS’ Safeguarding Policy, the successful applicant must be willing to undergo a BS7858 screening process.

VIRTUS is an equal opportunity employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.

We reserve the right to close this post for applications should sufficient applications be received.

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VIRTUS Data Centres does not accept unsolicited support from search firms for employment openings. CVs/resumes submitted by search firms to any VIRTUS employee without an active, written search agreement for a specified role will become the property of VIRTUS. No fees will be paid for candidates hired from agency submissions made without such an agreement. Existing agency partnerships must adhere to position-specific terms outlined in their agreements. Please refrain from calling or emailing regarding this matter.