Executive Assistant

Trust In SODA
London
Executive Assistant – HIRING ASAP

Start Date: ASAP
Duration: 18 Months
Location: Hybrid working in the London office (2-3 days per week)
Rate: £100 - £200 per day inside IR35

Must Haves Skills
  • Requiring experience in Pharmaceuticals or Biotechnology.
  • Ideally experience in supporting CROs.
  • Minimum of 5 years' experience.
  • Stakeholder Management experience.
Major Accountabilities
  • For GCT Meetings: logistics; track meeting attendance, and support minute preparation; serve as administrator of GCT Meeting Manager (e.g., set up the date/time of GCT meetings in GCT Meeting Manager and add team members, study details, program-level document details, maintain GCT meeting manager)
  • For HCP contracting for Advisory Boards and ongoing consultancy -HCP contract coordinator. Assistants are responsible for payment follow up of HCPs (use Qlik Sense (novartis.net))
  • Onboarding new hires – office set up, welcome tour for new hires, schedule intro meetings with CTT and GCT members, laptop shipment (if applicable), other activities to support onboarding, etc.
  • Support various team building activities such as Coffee Club, Breakfast Get-Togethers, Celebrations
  • Support travel arrangements for all assigned CDHs; GPCHs and CD(M)Ds tracking travel costs
  • Manage calendar for CDHs & GPCHs
  • Assist with IT & General issues
  • Order IT Equipment and Supplies for assigned CDHs; GPCHs and CD(M)Ds
  • Other ad-hoc activities (such as, scheduling Ad Board/SC/DMC meetings [working with KOLs, PIs and their assistants to identify and confirm a date/time for meetings], any catering needs)
  • POs must be created locally
  • Congress, Global Meeting Registration etc
  • Complete Travel & Expense Reports (CONCUR) for CDHs GPCHs and CD(M)Ds
  • Assists in coordination of C-ISRC related tasks
  • Liaising with study team with reminders
  • Liaising with CDHs
  • Helping to "triage" certain tasks for C-ISRC Lead
  • Assisting in timely completion of tasks by Oncology colleagues,
  • Maintains strong communications with C-ISRC Lead in relevant DU
Posted 2026-04-18

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