HR Project Administrator - HRIS (FTC)

Donald Insall Associates (DIA) is an award-winning architectural practice and heritage consultancy.

We are a collaborative team of more than 150 people across the UK, working on high-profile and meaningful projects, combining technical expertise with a people-first approach.

As we grow, we are investing in modern systems, processes and ways of working to support our people and deliver the best possible outcomes for our clients. We offer a supportive and inclusive environment where people are trusted, empowered, and encouraged to develop.

We need a proactive, tech-minded HR professional to join us on a short-term contract, to support the implementation of a new HR Information System (HRIS).

You will work closely with the People team and internal stakeholders to help ensure a smooth rollout, strong employee engagement, and high-quality data and system adoption.

The role:

HRIS Implementation Support

• Support the end-to-end implementation of a new HRIS (HiBob), including data preparation, system configuration support, and rollout activities

• Data cleansing and validation to ensure accuracy and consistency across employee records

• Assist in testing system functionality, workflows and user journeys

Communications & Engagement

• Partner with Marketing & Communications to support a clear, engaging rollout plan

• Help create and coordinate internal communications, guidance materials, and user resources

• Contribute to building awareness and confidence in the new system across the teams

Super-User Coordination

• Coordinate and support a network of “super-users” across the business

• Schedule sessions, gather feedback, and act as a key liaison between users and the project team

• Help drive adoption and ensure consistent ways of working

Process & Operational Support

• Support documentation of new processes, workflows, and templates (contracts, letters, approvals)

• Assist the People team with project-related operational tasks to ensure continuity of service during implementation

• Provide ad hoc support to the People team during a period of change and transformation

About You

Experience

• Previous HR or People Operations experience (essential)

• Experience supporting an HRIS implementation or system integration project (desirable)

• Familiarity with HiBob or similar HR systems would be an advantage

Skills & Approach

• Highly tech-literate and confident working with systems, data, and digital tools (ideally “AI-native” in your approach)

• Strong attention to detail, particularly when working with data

• Excellent organisational skills

• Clear and confident communicator, able to work across teams and seniority levels

• Collaborative and proactive, with a “can-do” approach

Please note: we regret we are unable to consider applications for this role from candidates who will require sponsorship for a Skilled Worker Visa now or in the future.

Closing date: We will start interviewing on receipt of applications as we would like this role to start in June.