Executive Assistant (supporting the Executive Team)

The Role

This is a shared EA role supporting our Executive Team.

We’re looking for someone that keeps four high-output leaders sharp, protected, and a step ahead. You'll manage time, reduce noise, and act as a trusted right hand across three different working styles. Discreet, commercially aware, and genuinely proactive.

This role has real weight. You'll be one of very few people with a full view of how the business actually operates, and we're looking for someone who treats that access with care.

What You'll Do

Diary & Time Management

• Proactive calendar management across the exec team - protecting focus time, joining the dots between competing priorities, and making sure no one's walking into their own meeting unprepared.

• Manage scheduling across time zones as we scale into new markets.

• Brief executives before key meetings so they’re prepared and not scrambling.

Communications

• Inbox triage and management - flagging what needs attention, drafting responses where appropriate, keeping nothing important buried.

• Calm, professional first point of contact on behalf of leadership where needed.

• Sensitive comms handled with discretion as standard.

Travel & Logistics

• End-to-end travel ownership - flights, hotels, transfers, itineraries - with the details already thought through.

• Expenses coordinated and reconciled.

Operations & Projects

• Support exec-level projects - tracking actions, following up, keeping moving parts moving.

• Capture decisions and actions from key meetings and make sure they don't evaporate - not formal minutes, but a reliable system that keeps leadership accountable to what was agreed.

• Prepare materials for leadership meetings, board updates, and external commitments, including coordinating pre-reads and formatting decks when conversations require it.

• Contract and NDA management - routing for signature, tracking status, chasing countersignatures. The unglamorous stuff that matters more than people think.

Events & Offsites

• Own coordination of leadership offsites, client entertaining, and team events end-to-end - venue, logistics, run-of-show, and whatever needs to exist for it to actually work.

Relationship Management

• Build trusted relationships with key clients, partners, and stakeholders on behalf of the exec team.

• Handle inbound requests well, knowing what to route, what to resolve, and what genuinely needs someone’s attention.

  About You

• You've been an EA before, ideally supporting more than one senior leader at once.

• You’re proactive and you anticipate. You don't wait to be told.

• You can hold different working styles in your head simultaneously and not lose the thread.

• Discretion isn't a skill you list on your CV - it's just how you operate.

• Fast-paced, high-change environments don't faze you. Agency or startup background is a real advantage.

• Ideally a passion for social and creative work.