Formalities Manager

Our client is a highly respected UK and European intellectual property firm, recognised for its exceptional technical expertise and reputation within the IP profession. With offices across several key European cities, the firm provides a collaborative, supportive and forward-thinking environment that values professional growth, work/life balance and diversity. Employees enjoy a partnership-style culture, generous benefits and the opportunity to work alongside some of the leading professionals in the industry.

About the Role

This role sits within the firm's busy Formalities Department, leading the European Patent Grant and Validation (EPG) team. You will play a key part in coordinating workloads, managing resources, supervising training and ensuring efficient handling of patent formalities. It's a great opportunity for an experienced IP formalities professional to step into a leadership role within one of the sector's most reputable firms.

Key Responsibilities:

• Oversee and coordinate the EPG team's daily operations, ensuring smooth workload management and prioritisation
• Act as a senior point of contact within the department, supervising, mentoring and training team members
• Lead documentation and process management, ensuring procedures are accurate and up to date
• Liaise with clients, fee earners and other departments to resolve queries and maintain excellent client service
• Monitor and manage internal deadlines, team inboxes and workflow reporting
• Prepare, review and submit documentation to patent offices, ensuring accuracy and compliance
• Oversee European Patent Grant and Validation processes, including cost estimates, validations, translations and authorisations
• Manage relationships with external translation and validation providers
• Provide management information and contribute to performance appraisals
• Identify and implement process improvements to enhance team efficiency

Skills & Experience Required:

• Extensive knowledge of intellectual property formalities, with significant experience in European patent grants and validations
• Proven experience coordinating workloads and supporting or leading a team
• Excellent attention to detail and strong communication skills
• Ability to work under pressure while maintaining accuracy and professionalism
• A collaborative approach and proactive attitude to problem-solving

Apply today or contact Antony Setford for more information.

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