Payroll Specialist

The Payroll Specialist is responsible for the timely and accurate preparation of payroll in a shared service environment including but not limited to commission/bonus validation, straight and overtime wages, withholdings for federal, state, local and FICA taxes, deductions for employee benefits, and garnishments.

• Process and records payroll data accurately and on a timely basis
•  Manages the bi-weekly payroll process utilizing ADP Workforce Now and time and attendance through Enterprise eTime
• Communicates with the Human Resources Department to ensure the integrity of the payroll data including data related to new hires, terminations, transfers and rate changes. Makes updates as necessary
• Processes special payrolls as necessary including travel expense reimbursements, commissions, bonus and year-end adjustment payrolls
• Ensures proper filing of required state and federal payroll tax returns
• Researches and resolves questions from managers and employees as they relate to the processing of payroll information such as banking, garnishments, retroactive pay calculations, tax questions, and other changes
• Responsible for month-end journal entries and reconciliations
• Ensures compliance with internal controls in accordance with policy
• Looks for areas of process improvement to ensure efficient and effective processing of payroll
• Provides information for monthly key performance indicators

• Assists in special projects as required

   

• Bachelor’s in related field preferred
• 2+ years of experience or familiarity with US payrolls, labor laws and filing or the ability to quickly learn and apply them; training and instruction provided
• Experience with ADP and/or ability and willingness to learn ADP to an advance level
• Ability to work independently and/or within a collaborative team structure
• Positive, self-motivated individual with a high level of enthusiasm and willingness to learn and incorporate coaching and instructions into daily tasks and assignments
• Highly organized with critical attention to details, along with good time and priority management
• Demonstrated proficiency of Microsoft Office Suite (Word and Excel)

• Ability to communicate clearly in French and English

   

   

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