HR Administrator

📍 Location : Herne Hill, London (Hybrid)

💼 Salary: 28,000

🕓 Working Pattern: 40 hours per week, Monday to Friday, 8:30am – 5:30pm (1-hour lunch break)

📃 Contract Type: Full-time, 12-month FTC

About us:

At Rondanini, we are passionate about creating exceptional food. While our roots are proudly Italian, our reach now goes far beyond – offering a diverse and innovative range of products tailored to today’s ever-evolving tastes. As part of the wider Vita Food Group, we develop, produce and deliver high-quality food to retailers, restaurants and foodservice customers across the UK and beyond.

We are now looking for a highly organised and detail-focused HR Administrator to join our HR team and support the delivery of a high-quality, responsive HR service across the Group.

About the role:

As HR Administrator, you will provide accurate, timely, and efficient HR administration and coordination, forming the backbone of our operational HR delivery. You will be responsible for maintaining employee records and HR systems, supporting onboarding and recruitment administration, and ensuring processes are delivered consistently and to a high standard.

Working closely with the Senior HR Business Partner, HR Advisor, and Payroll, you will help ensure that all HR functions are supported by strong administrative foundations.

What You’ll Be Doing:

HR Administration and Records Management

• Maintaining accurate, up-to-date employee records and documentation

• Ensuring personnel files are complete, consistent, and audit-ready

Recruitment Administration and Coordination

• Supporting recruitment processes from advert to offer

• Coordinating interviews, paperwork, and candidate communications

Onboarding, Induction and Training Administration

• Coordinating onboarding and induction processes for new starters

• Supporting training administration and maintaining accurate records

HR Systems and Data Updates

• Updating HR systems and trackers with accurate and timely data

• Supporting reporting through clean, well-maintained HR information

First Point of Contact for Basic HR Queries

• Acting as a first point of contact for routine HR queries and requests

• Logging and escalating queries appropriately where needed

Engagement and Operational Support

• Supporting HR initiatives, engagement activity, and site coordination

• Providing general administrative support to the HR team

What You’ll Bring:

This role is ideal for an experienced HR Administrator or someone with a strong background in administration, people operations, or office administration. You will bring proven experience in maintaining accurate records, supporting recruitment, onboarding, payroll processes, and working with HR systems or databases.

You'll Need:

• Experience in HR administration, people operations, or a similar administrative role

• Understanding of HR processes and the employee lifecycle

• Experience maintaining accurate records, HR systems, and administrative trackers

• Experience supporting recruitment, onboarding, and training processes

• Experience or familiarity with payroll processes and systems is desirable

• Comfortable working with HR systems, databases, and spreadsheets

• Strong attention to detail and accuracy

• Well-organised with the ability to manage competing priorities

• Clear and professional written and verbal communication

• Confidence using HR systems, spreadsheets, and document templates

• Ability to follow processes consistently while meeting deadlines

• Comfortable handling confidential and sensitive information

What Will Help You Thrive:

• Reliable, responsive, and service-focused mindset

• Calm and professional when responding to queries

• Proactive in identifying issues and escalating appropriately

• Collaborative and supportive, comfortable working behind the scenes

• Open to feedback and continuous improvement

• Pride in delivering accurate, high-quality work

• Positive, proactive attitude with a focus on helping others succeed

What We Offer:

• Career Development: We provide opportunities for growth and learning.

• Annual Leave: 23 Days + Bank Holidays (rising to 25 days with length of service)

• Wellness day: Take 1 wellness day every year on us

• Onsite Gym: Enjoy our free to use head office gym

• Discounts: Get 15% off trade prices at our sister company, Salvo 1968, and access to exclusive offers on companyshopgroup.co.uk.

• Health & Wellbeing Support: Access to mental health, legal, and financial advice via our Employee Assistance Programme.

• Cycle to Work Scheme: Save on your commute with our green initiative.

• Product Tasting: Regular opportunities to sample our delicious products!

• Team Socials: Join us for annual Christmas and summer parties, plus quarterly team gatherings.

• Enhanced Family Leave: up to 6 months fully paid maternity / adoption leave and up to 6 weeks fully paid paternity leave, paid leave for fertility treatment for both partners. (based on length of service)