Project Portfolio Analyst

Operational Activities

• Ensure information regarding the IT project portfolio is kept up to date. This includes, but is not limited to, project approvals, project completions, timescales, milestones, benefit realisation and financial information.
• Ensure IT projects are following EMEA IT project governance and SMBC's wider governance requirements.
• Ensure the operations of the team comply with the DORA regulation.
• Provide feedback on project documents submitted for approval at the IT Project Forum.
• Partner with TDMs to ensure high‑quality financial management across their portfolios, including accurate forecasting, tracking of actuals and variance analysis.
• Review and provide feedback ('check and challenge') project status reports.
• Administer (create pack, write minutes and record actions and decisions)
• Develop and produce MI for IT Management, Executive Committee, Board and Head Office and others as required.

Supporting Domain Heads

• Provide guidance and advice regarding relevant processes and procedures.
• Provide guidance and advice to TDMs in the domains.
• Provide MI as required.
• Assist with the compilation of the annual budget as required

Project Delivery Framework Development

• Ensure alignment with other change areas such as CMG and Transformation, including exchange of information and ideas as well as commenting on proposals for processes and ways of working.
• Develop and document tracking of project financial information - particularly to the non-project element of the investment budget.
• Define and document all project processes and procedures to be followed by staff in IT; communicate them to relevant staff and provide advice as required.
• Define and document all processes and procedures needed by the EMEA IT Project Portfolio Management team.
• Develop the team's use of appropriate tools - specifically ServiceNow PPM and SharePoint.

Compilation of the Annual Investment Budget

• Work closely with the Heads of Domain and others in their team to ensure they complete what is required by the relevant deadlines.
• Review and challenge budget entries; discuss and agree changes with the Heads of Domain.
• Support the articulation of benefits including confirmation of revenue generation and cost saving initiatives to support approval of the business case.