Facilities Operations Coordinator (Ref: 007022)

Maxwell Stephens Limited
Central London

An established international financial services organisation is seeking a Facilities Operations Coordinator to support the smooth day-to-day running of its London office.

This is a varied, hands-on position within a professional corporate environment, offering responsibility across workplace operations, facilities support, supplier management, office services and employee support functions.

Working as part of a collaborative facilities team, you will help ensure high service standards are maintained across the workplace whilst acting as a key point of contact for employees, suppliers and service partners.

Key Responsibilities
  • Coordinate incoming and outgoing mail, courier services and goods management
  • Manage workplace supplies, stationery and office consumables
  • Support office moves, changes, furniture management and workspace setup
  • Coordinate archiving and document storage processes
  • Assist with workplace health & safety initiatives and compliance requirements
  • Liaise with external suppliers and service providers, ensuring agreed service standards are maintained
  • Support printer, reprographics and office equipment management
  • Assist with procurement activities, purchase orders and invoice administration
  • Maintain workplace inventories and asset records
  • Support sustainability, recycling and workplace improvement initiatives
  • Assist with event setup and general workplace operations projects
About You
  • Previous experience within Facilities, Workplace Services, Office Operations or Corporate Services
  • Strong organisational skills with the ability to manage multiple priorities
  • Excellent communication and stakeholder management skills
  • Proactive, solutions-focused approach
  • Strong attention to detail and administrative accuracy
  • Comfortable working within a fast-paced corporate environment
  • Good working knowledge of Microsoft Office, particularly Excel
  • Experience coordinating external suppliers and service providers would be advantageous
What's on Offer
  • Opportunity to join a highly respected international organisation
  • Broad and varied operational role with significant responsibility
  • Collaborative and professional working environment
  • Competitive salary and benefits package
  • Excellent long-term career prospects within workplace and facilities management

For a confidential discussion and further information, please apply directly or contact us in confidence on 0207 118 4848, or send your CV to [email protected].

Posted 2026-06-18

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