Speaker Liaison Coordinator

WHO WE ARE:

At CloserStill, we strive to deliver the best. We’re on a mission to be the most dynamic B2B events and communities business in every market we serve, bringing people together to learn, connect and grow.

Operating across five regions, we power over 200 market-leading events, publications and brands across Business Technologies, Healthcare, Learning, HR & Education, and Future Transport & Infrastructure.

But what truly sets us apart is our people.

Our teams are diverse, driven, and united by a shared commitment to excellence. Rooted in our core values of ownership, empathy, teamwork, integrity, and determination, we empower every employee to grow, shape their own path and make a meaningful impact.

Joining CloserStill means being part of something bigger - not just building events, but creating opportunities, connections, and lasting value for the communities we serve.

  WHO WE ARE LOOKING FOR:

We are looking for an extremely well-organised, methodical, and self-motivated Speaker Liaison Coordinator who thrives in a fast-paced, high-pressure environment. You will be calm under pressure, quick to learn, and confident working on your own initiative while managing multiple priorities and tight deadlines.

Excellent time management, strong attention to detail, and the ability to communicate effectively with stakeholders at all levels are essential. This role suits someone who enjoys working collaboratively across teams while also taking ownership of their responsibilities.

 

THE ROLE:

The Speaker Liaison Coordinator acts as a key conduit between the Show Director, Marketing, Sales, and Operations teams, as well as suppliers, partners, and speakers. The purpose of the role is to ensure each conference runs smoothly by delivering a seamless, professional experience for speakers and sponsors both pre-event and onsite.

You will ensure that all relevant speaker and sponsor information is collected accurately and on time to support marketing and promotional campaigns, while also providing clear, detailed briefs to internal teams to enable flawless event delivery.

Key Responsibilities

• Liaise with the Event Director, Marketing Manager, and Conference Manager to clarify event briefs

• Execute speaker agreements and manage speaker requests in a timely and professional manner

• Obtain, edit, and publish speaker photographs, biographies, and session descriptions in line with marketing deadlines

• Support marketing teams with speaker promotion campaigns

• Liaise with internal and external designers to create and proofread printed programmes and promotional materials

• Maintain accurate and up-to-date online programmes using the content management system (CMS)

• Manage speaker accommodation, fees, and expenses in line with event budgets

• Provide accurate briefs for the operations team and AV suppliers

• Provide clear and detailed briefs for conference chairs and speakers

• Request, receive, and manage speaker presentations to the correct AV specifications and deadlines

• Manage speakers, AV technical teams, and speaker lounges onsite during events

• Organise logistics for organisations hosting smaller, special events

• Undertake any additional ad hoc duties as required by the line manager

ABOUT YOU:

Skills & Abilities

• Strong written and verbal communication skills

• Excellent organisational and administrative skills

• Outstanding time management and prioritisation abilities

• Meticulous attention to detail

• Positive, enthusiastic attitude with the ability to work on your own initiative

• Proven ability to multitask and work independently

• Ability to remain calm, patient, and professional under pressure

• Demonstrated experience working to tight deadlines

• Strong numeracy skills

• Flexible and adaptable approach

• Willingness and availability to attend events at venues across the UK and internationally (minimum of 3 days per event)

Technical Skills

You will have working knowledge of:

• Microsoft Excel (intermediate to advanced)

• Microsoft Outlook

• Microsoft Word

• Microsoft PowerPoint

We do not offer sponsorship for this role

CloserStill Media reserves the right to request a DBS or credit check should the role require it.

DIVERSITY AND INCLUSION:

CloserStill Media embrace diversity in all its forms and are committed to continuing to develop a diverse and inclusive environment that encourages collaboration and innovation. 

We are an equal opportunity employer. All applicants will be considered for employment based on merit without attention to age, ethnicity, religion or beliefs, sexual orientation, gender identity, family or parental status or disability status.

We are committed to ensuring an inclusive and accessible recruitment process. If you require any reasonable adjustments at any stage, don't hesitate to get in touch with our HR team at [email protected] .