Office Administrator

Robert Half has partnered with a prestigious financial services firm to find a polished and proactive Office Administrator to support their London office. This is a fantastic opportunity for professionals from luxury hospitality, high-end concierge, or white glove service backgrounds looking to transition into a fast-paced and highly professional corporate environment.

The Role

The Office Administrator will be an integral part of the London office operations, working closely with HR, the IT Service Desk, senior leadership, and external vendors. This individual will ensure the office runs efficiently and continues to meet the high standards expected by the business.

Key responsibilities include:

• Coordinating daily catering and food deliveries, ensuring service levels are consistently met.

• Welcoming visitors and coordinating in-person and virtual meetings.

• Communicating professionally with stakeholders at all levels, including drafting high-quality emails and internal messages.

• Liaising with building management and external contractors (cleaners, electricians, engineers, etc.) to maintain a safe and well-functioning office.

• Managing office supplies, branded equipment, business cards, and general upkeep of the workplace.

• Ensuring meeting rooms are presentable, well-stocked, and client-ready.

• Handling all inbound/outbound post and arranging couriers, including international shipments.

• Using Workday to process office expenses.

• Coordinating desk moves and supporting hardware troubleshooting alongside the internal IT team.

• Assisting with space planning for new hires and overseas visitors.

• Supporting HR with onboarding and offboarding processes.

• Maintaining internal systems and performing accurate data entry.

• Ensuring health & safety compliance, including scheduling fire safety and first aid training.

• Organising quarterly office events at venues across Houston.

• Managing contract negotiations with external suppliers, including coordination with Legal and Finance teams.

Ideal Candidate Profile

This role would suit someone with a background in luxury service environments who is now seeking a long-term career move into corporate support. Key attributes include professionalism, strong communication skills, and the ability to multitask with confidence and poise.

Qualifications and experience:

• Bachelor's degree or equivalent experience.

• 2+ years' experience in a similar administrative, hospitality, or client-facing role.

• Strong proficiency in Microsoft Outlook and Excel.

• Tech-savvy, with the ability to quickly learn internal systems and tools.

• Experience with issue tracking systems or internal ticketing platforms is advantageous.

• Familiarity with Workday is a plus.

• Willingness to support occasional weekend events or urgent office needs.

Why Consider This Opportunity?

This is a rare opening to join a highly respected global financial firm without needing prior corporate experience - perfect for someone who brings impeccable service standards, attention to detail, and a desire to grow within a professional environment.

Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to diversity, equity and inclusion. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: roberthalf.com/gb/en/privacy-notice.