Project Coordinator

About the role

Canvas Offices delivers exceptional workspace through a fast-moving programme of new builds, refurbishments, and alterations. As Project Coordinator, you'll sit at the centre of our Property Development team — keeping timelines, information, and people aligned across Interior Design, FF&E Procurement, and project delivery. You'll work closely with the Head of Property Development, taking the coordination load off their desk so they can lead rather than administer.

What you'll do

• Own and maintain project trackers across all active builds, refurbishments, and alterations — keeping timelines accurate and risks flagged

• Attend and minute weekly site meetings, logging actions and chasing to completion

• Produce biweekly project updates and budget reports for leadership and the Head of Finance

• Support the pre-lease coordination process — tracking consultant appointments and deliverables through to SLT sign-off

• Chase third-party consultants, designers, and suppliers for deliverables, drawing reviews, and outstanding orders

• Coordinate snag walks and FF&E snagging schedules, and manage the handover process to Operations at project close

What you'll bring

• 1–2 years of experience in a project coordination or project support role — ideally in property, construction, or interior design

• Exceptional organisational skills — you keep multiple workstreams moving without dropping anything

• Clear communicator — comfortable liaising with designers, contractors, suppliers, and senior stakeholders

• Fluent in Microsoft Office, particularly Excel; comfortable with SharePoint

Experience with project management tools such as Asana or Monday.com

• A sharp eye for detail and a proactive mindset — you notice what's missing before it becomes a problem

Nice to have

• Familiarity with RIBA project stages or construction workflows

• Experience with asset management or procurement software

• PRINCE2 Foundation or equivalent qualification

Who you are

You get things done. You're calm under pressure, precise with information, and you understand that great coordination is what lets creative, technical, and senior people do their best work. People know they can rely on you — and when things are moving fast, you're the one making sure nothing gets missed.