Guest Booking Assistant - The Diary Of A CEO

GUEST BOOKING ASSISTANT - THE DIARY OF A CEO

COMPANY : FLIGHTSTORY

REPORTING TO : EXECUTIVE PRODUCER

ABOUT FLIGHTSTORY

FlightStory is a media and investment company, and our mission is to elevate the stories, build the communities and invest in visionary entrepreneurs contributing to a happier, healthier humanity

YOUR MISSION

To support the consistent delivery of high-quality guest bookings on The Diary of a CEO by researching, pitching, and coordinating world-class talent — ensuring every guest aligns with the show’s blueprint and that no detail is missed across the process. This role sits at the heart of the show’s success: connecting big ideas, global talent, and cultural moments with the conversations that shape the world.

DAY TO DAY

• Research and pitch culturally relevant, high-impact guest talent that aligns with The Diary of a CEO’s audience and brand.

• Manage end-to-end guest logistics, including outreach, scheduling, briefing, travel, gifting, and paperwork.

• Track guest performance and trends, feeding insights into future booking decisions.

• Source and maintain contact lists for talent, agents, and publicists.

• Support team admin — from managing release forms to booking taxis, hotels, and flights.

• Keep decks and guest trackers updated, and proactively suggest fresh guest ideas.

• Stay deeply aware of global news, digital trends, and cultural shifts that could shape upcoming bookings.

WE'RE LOOKING FOR

• Excellent research and communication skills, with the ability to write persuasive, on-brand guest pitches.

• Strong organisational and problem-solving skills, with a calm, professional approach under pressure.

• High awareness of digital trends, talent landscapes, and global cultural moments — a genuine finger on the pulse.

• Confidence and professionalism when engaging with publicists, agents, and high-profile individuals.

• A self-starter mindset — comfortable managing multiple priorities and moving quickly.

LOCATION

Los Angeles, US or London, UK : We are an in-person-first culture and believe in fostering a vibrant and work environment centred around connection and community.

INTERVIEW PROCESS

Screening Process - Our screening process is designed to assess candidates in a fair way. This gives you an opportunity to share your skill, experience and passion.

Phone Call with the Talent Team - You will share a call with our talent team who will answer any questions you have about the role, our business and any next steps.

1st Interview - This first stage will involve meeting your potential manager and team members.

2nd Stage Interview - Task - Through the task round you get an insight into the day to day responsibilities of the role and we get the opportunity to understand how you work.

Final Stage Interview - The final interview involves meeting a Senior Stakeholder in the business.