Agent's Assistant

We are seeking a highly organised and proactive Agent's Assistant to support our small team in day-to-day operations. This role requires excellent communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. As part of a small company, you'll play an integral role in ensuring smooth operations and providing high-quality support. Key Responsibilities:

• Administrative Support: Efficient diary management- Manage calendars, schedule meetings, handle correspondence, and maintain filing systems (digital and paper).
• Client Relations: Assist with client communications, follow up on enquiries, and ensure a professional and timely response.
• Project Coordination: Track deadlines, prepare documents, and support the execution of ongoing projects.
• Research & Reporting: Conduct market or client research, prepare briefing notes, and assist in drafting presentations or reports when required
• Travel & Logistics: Arrange travel, accommodation, and itineraries for the agent and/or clients.
• Finance & Record Keeping: Process invoices, track expenses, and help maintain accurate financial records.
• General Office Support: Contribute to a collaborative and positive office environment, taking on ad hoc tasks as required.
• For the right candidate there is progression for growth

• Strong organisational skills with the ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office / Google Workspace (Word, Excel, PowerPoint, Gmail, Docs, Sheets).
• Professional phone and email etiquette- excellent spelling and grammar
• Ability to work independently while being a team player.
• Previous experience in an assistant, coordinator, or administrative role (preferred, not essential).
• Knowledge of the broadcasting industry is desirable.

• Proactive, resourceful, and adaptable.
• Resilient under pressure, able to stay calm and professional in fast-changing situations.
• Confidential, reliable, and trustworthy and discreet.
• Strong attention to detail.
• Positive attitude and willingness to support wherever needed in a small team environment.
• Keen eye for detail, ability to think under pressure, remain calm in situations of contention