Executive Assistant - Employment

The Firm
Our client, a highly regarded global law firm, is seeking an Executive Assistant to join their Employment group in London on a 12-month fixed-term contract. The firm is known for its collaborative and supportive working environment, offering excellent opportunities for professional development and exposure to high-profile clients and projects.

The Opportunity
This is an exciting opportunity for a motivated and proactive Executive Assistant to provide high-quality support to multiple lawyers and fee-earners. The successful candidate will ensure the smooth running of day-to-day operations. Duties to include:

• Managing complex diaries, appointments, and travel arrangements, including international travel
• Coordinating and attending meetings, taking minutes, and preparing agendas and meeting papers
• Organising internal and external events, seminars, and networking activities
• Drafting correspondence, emails, and legal documents
• Managing inboxes and delegating tasks to Administration Assistants
• Supporting business development initiatives, including legal directory submissions, newsletters, and updating CVs and sector pages
• Handling billing arrangements, WIP monitoring, client invoices, expense claims, and finance forms
• Undertaking client/matter creation, conflict and compliance checks, and maintaining accurate records

This Executive Assistant opportunity is a full-time, fixed-term contract role, working Monday - Friday, 9.30am - 5.30pm.

Requirements

• Minimum of 2 years' experience in an EA role within a law firm
• Experience providing support to lawyers or similar professionals
• Strong organisational skills with the ability to manage multiple priorities and lawyers
• Proactive, resilient, and able to build strong relationships with internal and external stakeholders
• Proficient in Microsoft Office, including Word, Excel, and Outlook

Vacancy Highlights

• Hybrid working (50/50)
• Exposure to high-profile employment matters and leading clients
• Competitive salary and benefits package

To be considered for this Executive Assistant opportunity, please contact Birchrose Associates for a confidential discussion.

Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.