Executive Assistant - 12 Month FTC

At Hometrack we are redefining the mortgage journey for lenders, brokers, and consumers by providing the market-leading digital valuation, property risk decisioning, and property data service. Our leadership team plays a critical role in driving this mission, and we are looking for an exceptional Executive Assistant to ensure they can operate at their best.

Hometrack is seeking an experienced, efficient and professional Executive Assistant to support the Chief Executive Officer, Chief Operating Officer and the Senior Leadership Team (SLT) on a 12 month fixed-term contract , covering a period of maternity leave.

Reporting into the leadership team, you will be a highly organised self-starter who thrives in a fast-paced environment. You will enjoy building and improving processes, managing complex priorities, and ensuring flawless execution across a wide range of business activities. Success in this role means enabling senior leaders to focus on strategic priorities while you keep everything running smoothly behind the scenes.

Key Responsibilities

Leadership Support & Execution

Own and manage the end-to-end coordination of Hometrack’s leadership meeting cadence, including All Hands, Operational Leadership Meetings, and New Joiner Inductions.
Coordinate logistics, technology setup, and calendar management for all key leadership meetings.
Ensure smooth execution and provide real-time support during meetings.

Calendar & Travel Management

Manage complex calendars for the CEO and COO, and wider SLT as required.
Coordinate travel arrangements when necessary, ensuring efficiency and attention to detail.

Meeting Management

Ensure the CEO and COO are fully prepared and briefed for meetings.
Manage meeting logistics, agendas, and follow-up actions.

Project Coordination & Execution

Work closely with the Hometrack SLT to coordinate business activities and ensure timelines are met.
Implement systems to track tasks, deadlines, and dependencies.
Proactively follow up with stakeholders to ensure actions are completed.
Compile regular status updates and reports for the SLT.

Hometrack Leadership Team Meetings

Coordinate and attend SLT meetings.
Circulate agendas, document discussions, and track action items through to completion.

Events & Engagement

Coordinate logistics for Hometrack client events in partnership with the Marketing team.
Organise internal team events, workshops, and offsites, including sourcing venues and catering.

Communication & Documentation

Act as a point of contact for internal and external communication on behalf of the SLT where appropriate.
Draft, edit, and manage correspondence, emails, and communication materials.
Maintain and organise documents, presentations, and reports for easy access.

Financial & Administrative Support

Manage and process expense reports in line with company policy.
Raise purchase orders and process invoices.
Provide ad-hoc support as required to ensure the smooth running of the Hometrack office.

Key Skills & Experience

Executive Support Experience

Proven experience supporting C-level executives and senior leadership teams.
Strong background in administrative roles with a focus on coordination and execution.

Project & Organisational Skills

Demonstrated experience coordinating projects and managing delivery of tasks.
Exceptional organisational skills with strong attention to detail.

Communication

Excellent written and verbal communication skills.
Confidence engaging with internal and external stakeholders at all levels.

Tools & Technology

Proficient in Google Suite and collaboration tools such as Miro.
Tech-savvy with the ability to quickly learn and adapt to new systems.

Personal Attributes

Highly organised, resilient, and comfortable working in a fast-paced, changing environment.
Strong time management skills with the ability to manage competing priorities.
Proactive, adaptable, and solutions-focused.

Our mission is to make Houseful more welcoming, fair and representative every day .
All qualified applicants will be considered for employment regardless of ethnicity, colour, nationality, religion, sexual orientation, gender, gender identity, age, disability, neurodiversity, family or parental status, or time unemployed. We’re re-imagining the property industry to make it work for everyone, so we actively welcome applications from demographics that are underrepresented in the sector.