Production Coordinator

The Associated Press is an independent global news organization dedicated to factual reporting. Founded in 1846, AP today remains the most trusted source of fast, accurate, unbiased news in all formats and the essential provider of the technology and services vital to the news business. More than half the world's population sees AP journalism every day.

The Associated Press is seeking a highly organised and detail-focused Coordinator to join the AP Content Services team, the commercial arm of the Associated Press, reporting to the Head of Production.

The Coordinator plays a key role in day-to-day administration and management operations for content services, photo and video assignment sales. This position works with internal and external contacts across various departments, including sales, marketing, finance, accounts receivable and legal. Duties include the collection of assignment details from sales managers and clients, creation and updating of assignment briefs, call sheets, assisting with crew selection, communicating shoot requirements to production teams, communicating directly with clients to understand their requirements and also budgets and pricing, delivering the generated content to clients and reconciling billing and cost reports.

The successful candidate will be motivated, independent, and able to manage multiple projects at a time in a fast-paced environment with an eye for detail. They will possess a blend of business, project, technical and communication skills, must be highly self-motivated, able to multi-task and meet tight deadlines in a demanding market. To be considered, you must be detail-oriented, have flexibility with scheduling and be available to occasionally work nights and weekends. The ability to work in a team environment, be adept at problem solving, priority driven, and able to work effectively in a fast-paced environment with all levels of management and clients is key to success in this role.

This is an exciting role within a growing department working across a multitude of products. The ability to edit videos would be a plus.

Key Responsibilities:

• • Logging and keeping track of new projects, vendors and clients.
  • Tracking revenue and costs.
  • Supporting the production team in handling invoicing and billing enquiries relating to freelancers and crews being used for assignments.
  • Assist on draft budgets, production schedules and workflows.
  • Coordinate crewing and equipment resources plus budgets and pricing.
  • Monitor end-to-end progress of multiple shoots simultaneously, including close communication with crew on designated shoot days making sure jobs are on schedule and will meet client specification.
  • Editing stills and video, metadata entry.
  • Quality control on fulfilled jobs.
  • Uploading content to various portals.
  • Updating video crew and photographer databases.
  • Sending contracts to clients.
  • Assisting with with inbound enquiries regarding AP Content Services products.

Essential Criteria:

• Proficiency in Office suite software (Microsoft or otherwise).
• General knowledge of video workflows, photography and photo production.

• Excellent interpersonal skills and communication skills.
• Must be highly motivated, independent and detail-oriented.
• Eagerness to learn all aspects of the industry, new systems, new processes, and each new photo assignment and tasks.
• Ability to work nights and weekends when necessary.

Preferred Criteria:

• Related job experience within a production company or media environment (broadcast PR company, stock photo agency, publishing, wire photo news agency, etc.) with duties that include coordination of multiple projects/assignments simultaneously.
• Working experience with a graphics software package (Adobe or similar)
• Experience working with Salesforce

All applicants must be able to work in the UK or be able to gain permission to work in the UK.

Internal applicants should apply via Inside AP and inform their manager of their intention to apply for this role.

Application deadline: November 25, 2025 at 11:59pm ET

AP seeks to build an inclusive organization grounded in respect for differences. We support all aspects of diversity and provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, gender identity, disability, status as a veteran, or other characteristic protected by law.