Administrator

Administrator

Building Safety Administrator - Leading Property Management Group - Croydon / Hybrid

Are you an organised, detail-oriented administrative professional looking to build a career in regulatory compliance and building safety? Or perhaps you are a proactive coordinator with a sharp eye for detail ready to take on a critical support role within an evolving compliance function?

Do you excel at managing competing priorities, maintaining accurate records, and liaising with diverse stakeholders, and want a company that values your expertise while supporting your professional development?

Overview:

Our well-established Property Management group is recruiting a motivated and meticulous individual to join our Building Safety team.

In this vital role, you will provide high-quality administrative and coordination support to the Head of Building Safety. You will play a key part in the timely, accurate, and auditable management of Higher-Risk Building (HRB) compliance, documentation, and stakeholder communications while working alongside supportive, collaborative teams.

​Duties Include:

Maintaining accurate, controlled, and auditable records for higher-risk buildings across internal databases, portals, and filing locations.
Supporting the preparation, indexing, checking, and upkeep of HRB registration files, safety cases, resident engagement documents, and compliance evidence.
Maintaining compliance trackers, action logs, and dashboards​- monitoring progress, chasing outstanding actions, and highlighting overdue items.
Assisting with the onboarding and administration of higher-risk buildings on regulatory portals and internal systems.
Coordinating information requests between Property Managers, clients, consultants, and contractors, logging responses and following up on missing data.
Undertaking document quality checks, proofreading, and version control to ensure building safety information is clear, complete, and consistent.
Arranging meetings and compliance check-ins, preparing agendas, recording actions, and circulating notes.
Preparing standard correspondence, information requests, updates, and resident communications using approved templates.
Providing responsive, professional support to leaseholders, clients, and internal colleagues, escalating technical or high-risk matters appropriately.​Experience & Skills Needed:

High level of accuracy and exceptional attention to detail when checking, processing, and recording data.
Strong organisational and time-management skills to multi-task, manage competing priorities, and meet deadlines independently.
Clear written and verbal communication skills to liaise professionally with leaseholders, clients, contractors, and internal teams.
Strong IT skills, particularly in Microsoft Word, Excel, and Outlook (experience with property management or document management systems like Dwellant is desirable).
High integrity and discretion when handling sensitive, personal, or safety-related information.
A customer-focused, flexible approach with the confidence to work independently and escalate issues when required.
For further details on this opportunity, please apply today.
Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business