Sr Spec I, HR Shared Services

Job Description

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

The Senior Leaves & Accommodation Specialist –EMEA, part of our EMEA HR Shared Services Team, serves as a subject matter expert in the administration of flexible working requests and reasonable adjustments related to sickness, disability, and working environment (for reference these are known internally as accommodations) across EMEA. This role leads complex case management, inputs to third party vendor performance, and contributes to strategic initiatives that enhance employee experience and compliance. The Senior Specialist partners with internal stakeholders and external vendors to ensure high-quality, timely, and legally compliant support for employees. This position requires strong stakeholder engagement and a proactive approach to process improvement.

Job Responsibilities

• Lead and resolve complex, high-impact leave and accommodation cases, including escalations, and sensitive employee situations, applying sound judgment and strategic problem-solving.
• Serve as a regional subject matter expert on leave and accommodation policies, practices, and legal requirements across EMEA countries.
• Conduct intake interviews to assess individual needs and evaluate medical certifications to determine eligibility under applicable laws and policies.
• Facilitate the interactive process to identify and implement reasonable accommodations that enable employees to perform essential job functions or compete for roles, including disability, medical, religious and statutory accommodations.
• Analyze accommodation requests against job requirements and restrictions, recommending alternative solutions when necessary to support both employee needs and business operations.
• Manage medical documentation and seek clarification from providers to ensure accurate and compliant decision-making.
• Develop and maintain individualized accommodation plans, including monitoring temporary accommodations with defined checkpoints and end dates.
• Provide consultative support to Business Leaders, HR Partners, Employee Relations, Legal, and other stakeholders on complex leave and accommodation matters, influencing case strategy, resolution and risk mitigation.
• Monitor regulatory changes and contribute to policy updates, training, and documentation refresh to maintain compliance and operational excellence.
• Lead or contribute to strategic initiatives such as vendor transitions, system enhancements, and process redesigns that support long-range organizational goals.
• Mentor junior team members and foster knowledge sharing across the HR Shared Services organization to build team capability and consistency.
• Maintain detailed documentation aligned with internal controls, audit standards, and data privacy requirements.

Basic Qualifications

• Extensive professional HR experience with experience managing leaves of absence and reasonable accommodations.
• CIPD level 5 or equivalent

Preferred Qualifications

• CIPD level 7 or equivalent
• Solid experience managing leaves of absence and reasonable accommodations.
• Deep knowledge of EMEA leave laws

Equal Employment Opportunity (EEO)

It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively "Gilead" or the "Company") to recruit select and employ the most qualified persons available for positions throughout the Company. Except if otherwise provided by applicable law, all employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual’s gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, sexual orientation, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws). Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.

For Current Gilead Employees and Contractors:

Please apply via the Internal Career Opportunities portal in Workday.