Programme Manager, Tate Modern (Hyundai Tate Research Centre: Transnational)

About the role
The Hyundai Research Centre: Transnational is embedded in Tate’s Curatorial team. The partnership expands Tate’s commitment to developing its collections and programmes beyond Western Europe and North America by exploring multiple art histories from different parts of the world.

The centre’s core team sits within the Curatorial department at Tate Modern and supports research projects across Tate’s four sites (Tate Modern, Tate Liverpool, Tate St Ives, & Tate Britain) and with a wide network of international partners.

Working with a range of internal and external stakeholders, you will manage and produce projects and events of the Hyundai Research Centre: Transnational, which supports the research and development of Tate’s programme including exhibitions, displays and acquisitions.

What you will do (Main Duties and Responsibilities)

Management
• Manage research projects and provide organisational and production support to Senior Curator
• Work with project-based team of Curators, Adjunct Curators and other curatorial staff to deliver research projects
• Devise schedules, establishing and maintaining key schedule dates for every project.
• Ensure efficient and cost-effective delivery always striving for best value for Tate money.
• Effectively manage and communicate with internal and external stakeholders, helping to secure their support and contributions to the projects.
• Ensure that the wider team is kept well informed of the progress on all projects and is consulted as appropriate.
• Source and manage freelancers when necessary including drafting freelance contracts.
• Promote equality and diversity in all aspects of your work, maintain positive working relationships, ensuring that colleagues are treated fairly with respect/ dignity and contribute to developments that support the gallery’s strategy for wider access, inclusion and diversity.
• Plan, organise and issue invitations for relevant meetings
• Prepare and maintain project documentation including fulfilling reporting requirements and delivering project plans.
• Prepare reports and compile information to funders and sponsors.
• Work collaboratively across different Tate departments to deliver the centre’s projects
• Produce regular reports on activities related to the project
• Plan and oversee relevant website contents by liaising with Digital and Research departments
• Undertake Tate advocacy, including attending Tate events where appropriate
• Participate in recruitment when required.

Finance
• Manage the overall project budget providing top level information and reporting including initial allocations, scenario planning and risk management with the Senior Curator and Head of Business and Operations
• Manage the quarterly forecasting and year end reconciliations with the Head of Business and Operations
• Monitor and maintain accurate records of expenditure
• Hold regular finance meetings with Senior Curator, Head of Business and Operations and Management Accountant.
• Process and approve invoices, credit card payments and expenses for the budget on the financial software and reconcile the accounts each month
• Process monthly transaction reports and raise any issues with Director of Business and Operations

Events
• Plan, organise and deliver seminars, conferences, live performance and other events.
• Cultivate good relationships internally and externally, act as an advocate for Tate and provide advice where appropriate
• Work with Tate’s Digital, AV team, Estates, Press, Design, Catering and other key internal stakeholders on event-related tasks
• Liaise with external partners and co-organisers regarding agreements and sharing of responsibilities
• Prepare collaborator and speaker agreements and make all necessary arrangements for collaborators’ travel, including issuing invitation letters for visas
• Liaise with speakers and participants regarding submissions, deadlines, expense claims and travel arrangements
• Manage external relationships and mailing list
• Produce event reports

What you will bring to the team
Essential
• Demonstrable experience of managing projects and events in a research, museum or cultural institution context.
• Demonstrable experience with budget monitoring and management through an annual budget cycle
• Proven experience of planning, organising and delivering research or curatorial events
• Excellent time and planning skills, with the ability to work calmly under pressure and to multiple tight deadlines.
• Effective interpersonal skills, with the ability to liaise confidently and diplomatically both externally and internally at all levels and with individuals from a variety of cultures and backgrounds.
• Ability to work on own initiative, with a proactive, collaborative and flexible approach to problem solving
• Articulate written and verbal communication, with the ability to draft reports/correspondence/ synopsis and to convey them effectively both face-to-face and in written copy.
• Good numeracy skills with strong attention to detail and experience of working with databases
• A high degree of computer literacy with knowledge of Windows-based and database applications.
• Experience of creating a working environment that encourages equality, diversity and inclusion, and the ability to create an inclusive, respectful culture within a team
• An interest in and commitment to the work of Tate
• Willingness to work occasional evenings and weekends