Office Coordinator (Hiring Immediately)

VSI
London

Want to join a global company that brings the world together by producing premium media content in over 80 languages worldwide?

VSI provides language localisation and media services to the biggest brands in streaming and media entertainment. Headquartered in London, VSI consists of a global network of state-of-the-art studio facilities that use the world's best voice acting talent to tell the stories of our most watched movies and television series. VSI works across a wide range of media sectors from streaming platforms, traditional broadcast television, theatrical releases and gaming.

Job Overview

As a key member of the wider company, the Office Coordinator will be responsible for maintaining a first-class, professional front-of-house service to clients, visitors, and staff and managing the smooth and efficient running of reception and administrative processes.

The Office Coordinator role is based on reception and will report to the Junior Office Manager.

The typical working hours for this role are 8.00 – 17.00, including a 1-hour lunch.

Key Responsibilities

  • Responsible for opening the office, ensuring facilities are kept to a high standard.
  • Answering and directing telephone calls professionally.
  • Meeting and greeting clients, visitors and staff politely and professionally.
  • Comply with the building security procedures and report any issues to the Office Manager/Security Team.
  • Sorting and distributing incoming and outgoing mail and deliveries.
  • Managing the meeting room schedule and organising refreshments when necessary.
  • Ensuring meeting room is kept presentable and replenished.
  • Monitor and order stock such as stationery, groceries and other office supplies.
  • Booking couriers and taxis.
  • General office duties, such as printing, scanning, photocopying and filing. When required, work closely with and assist the Office Manager or Junior Office Manager.
  • Helping with set-up for company activities.
  • Manage staff gifts, ensuring anniversaries and milestones are tracked and prepared.
  • Any other administrative or generic duties as required or at the reasonable request of the supervisor.
  • Daily building checks.
  • Managing company credit payment records, ensuring that they are accurately recorded in the accounting records, have supporting documentation, and have been matched to an approved PO.
  • Travel bookings

Essential Skills and Experience

  • Receptionist/ admin experience in an office environment is essential.
  • Previous experience in booking international travel
  • Excellent organisation and communication skills.
  • Strong customer service skills.
  • Ability to multitask and prioritise work.
  • Ability to work both alone and as part of a team.
  • Ability to work under pressure and meet deadlines.
  • High standard of written and spoken English.
  • Literate in a variety of MS packages, including Excel, Word and Outlook.

Desired Skills and Experience

  • Communication: communicates clearly and effectively; tailors communication style to ensure others understand their message and proactively escalates issues/concerns to relevant people, on a timely basis.
  • Flexibility: reacts positively to changes and inspires others to do the same; readily adapts to change and different ways of working quickly and positively; willing to go the extra mile.
  • Responsibility: it is not about blame or fear, it is about transparency, trust and taking ownership of our actions and decisions.
  • Initiative/Solution-Focused: proactively offers solutions to problems that impact your own or your department’s work and constantly seeks out areas of improvement. Maintains a can-do attitude.
  • Teamwork: Works well with others; supportive and considerate; offers to help when others are busy.
  • Organisation: manages time efficiently to ensure deadlines are met.

What else is on offer?

  • Private medical insurance
  • Enrolment to company salary sacrifice pension scheme
  • Discounted gym membership
  • Cycle-to-work scheme
  • Travel card loan
  • Regular social activities

Posted 2026-05-06

Recommended Jobs

Interim Supply Chain Director - US market expertise a must

London

Interim Supply Chain Director – US Market Expertise Essential Location: London (2–3 days per week on–site) Contract: Interim (4–6 months) Rate: 650– 750 per day Working Pattern: 4–day worki…

View Details
Posted 2026-06-09

Senior Electrical Site Manager (London)

Kier Group
London

We're looking for a Senior Electrical Supervisor to join our Kier Mechanical & Electrical team based across the UK. Location: Wandsworth, London Hours: Full-time - some flexibility on hours available…

View Details
Posted 2026-06-15

Trade Mark Attorney (2 - 8 Years' PQE)

London

This is a stand-out opportunity for an ambitious qualified trade mark attorney to join a leading practice in London. This position would suit attorneys with 2 - 8 years' post qualification experience…

View Details
Posted 2026-03-27

Art & Design Teacher (ECT) - Well Resourced School - Bromley

Marchant Recruitment
Bromley, Greater London

Our client is looking for a Art & Design Teacher to work within a highly prestigious Secondary school based in Bromley. *Art & Design Teacher required to work on a full-time basis in January 2026 …

View Details
Posted 2025-11-07

Japanese speaking Job - IT Administrator - London

People First Recruitment
Central London

Job Title: Japanese speaking IT Administrator                                     The Skills You'll Need: accounting, IT administration,  invoicing, Japanese  Your New Salary:  TBC               …

View Details
Posted 2026-06-09

School Administrator - Lovely Secondary School - Ealing

Marchant Recruitment
London

Are you looking for a well-regarded school in Ealing with a collaborative, forward-thinking, and student-centred culture? Job Overview Our client is seeking a dedicated School Administrator to…

View Details
Posted 2026-02-06

lululemon Franchise Regional Manager - India (UK‑based)

lululemon
London

Description & Requirements who we are lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and f…

View Details
Posted 2026-05-15

Full-time Housekeeper in SW1W, Job ID J1FC13R

Little Ones UK Ltd
Belgravia, Greater London

A Full-Time Live-out Housekeeper is required by this lovely family based in Belgravia, London, to maintain their beautiful property to a high standard. The ideal candidate must be fit and energetic, …

View Details
Posted 2026-05-12

Teacher of Geography | Independent School in Haringey

Marchant Recruitment
London

An established and highly academic independent senior school in Haringey, known for its commitment to fieldwork and analytical skills development, seeks a dedicated Teacher of Geography starting Janu…

View Details
Posted 2025-10-09