Finance and Exams Administrator

Aspris Education and Children’s Services is a leading company in the UK offering independent behavioural care for commissioners across the UK. With over 100 high quality schools, colleges and homes we focus on making a real and lasting difference for everyone we support
About the school:
Roehampton Gate School (RGS) is a school for young people aged 9 - 16 and offering a Post 16 Campus from 16-19 with mild to moderate autistic spectrum disorders, Asperger’s Syndrome and associated learning difficulties. We aim to deliver the highest level of education and care according to individual needs in a safe, positive and structured environment
Our benefits include:
Exclusive access to reward and discount scheme
Blue Light discount card
Free parking
Free lunches
Comprehensive induction
Commitment to your ongoing training and career progression
Paid for enhanced DBS
Wellbeing support
Cycle to work scheme and more!
Financial Responsibilities:
Raising Purchase Orders on the Aspire purchasing system, ensuring the correct budget codes are used and prioritising orders in terms of school needs
Responsible for the management of the Petty Cash according to the Petty Cash policy and reconciling this to send to Treasury
Be able to generate reports on purchasing costed from varying budget codes and analyse for information
Ensuring that any invoices received are correct and include the relevant purchase order numbers before sending to Accounts Payable
Receipting goods on arrival and ensuring quantities match the delivery and delivery notes, dealing with any discrepancies and returns
Filing financial documents (Invoices, Petty Cash Control sheets etc.) by financial year electronically, including hard copies where applicable
Administering colleague expense claims and forwarding these to Treasury to process
Administering Ex-Gratia claims for colleagues
Supporting with other administrative duties and front of house cover when needed
Examination Responsibilities:
Ensuring smooth running of the examinations throughout the year by working closely with the Exams Officer and Head of Centre and to adhere to the examination regulations
To be aware of the JCQ General Regulations and Instructions for Conducting Examinations for the year and to keep up to date with any new changes.
Keeping good communications with the Awarding Bodies and JCQ
Administering Awarding Body approval forms, helping with examination entries and student exam timetables
Liaising between the Exams Officer and parents/candidates to ensure entries are correct
To keep the awarding body staff user accounts up to date
Ensuring examination paperwork is readied and kept up to date including the secure storage delivery logs, exam room posters and keeping up to date exam policies on file, ready for inspections
Keep track of certificates and ensure they are kept in secure storage until ready for posting to candidates
To ready results slips for candidates on results day
To aid with post results services
As part of Aspris Children’s Services we are immensely proud of the career pathway and training we can offer you. As long as you can demonstrate the values needed for a role, transferable skills and life experience, we will give you all the training and support you need to progress!
Above all, we provide a supportive and collaborative working environment where you can flourish in your career and feel incredibly rewarded by helping those who need it most.
If you want education to be a job for life, Aspris Children’s Services will help you get there.
Aspris is committed to safeguarding and promoting the welfare of children. All applicants must be willing to undergo safeguarding screening appropriate to the post, including checks with Disclosure & Barring Service and at least 2 references which cover the last 3 years; for all our services we will request references from where you have worked with either Children or Vulnerable Adults. Please be advised that references may be requested prior to interview for roles within our Schools.