Timesheet Cost Assistant in City of London

Job description

Company Description

The Anthro joint venture between

Egi

s and

VVB Engineerin

g will provide comprehensive turn-key services for London’s state-of-the-art HS2 gateway station at Old Oak Common. We have been awarded a multi-year contract to deliver MEPHFC (Mechanical, Electrical Public Health, Fire and Communications) systems works

.The role is hybrid and you will be required to attend site in Acton (West London) 3 days a week

.
Job Descripti

on
The Timesheet Cost Assistant is a key member of the finance and accounting team, responsible for the accurate and timely collection, validation, and processing of employee timesheet data. This role is crucial for ensuring that labour costs are correctly assigned to specific projects, jobs, or departments for financial reporting, billing, and analysis purposes. The Timesheet Cost Assistant works closely with project managers, employees, and the payroll department to maintain data integrity and support cost-related decision-maki

ng.
Key Responsibilit

• ies:
  Timesheet Processing and Valida

• tion:
  Collect and review timesheets from all employees, ensuring they are submitted on time and are complete and ac
• curateAccurately input weekly timesheet data for project Labour into the company's financial and project management software. Verify timesheet entries against gate entry records and established company policies, project codes, and approval wor
• kflowsIdentify and resolve any discrepancies or issues with timesheet submissions in a timely manner by communicating with employees and their super
• visorsEnsure all billable and non-billable hours, overtime, and leave are recorded cor

• rectly
  Cost Allocation and Data

• Entry:
  Assist in the preparation of timesheet data for payment applications for project and company’s payment application
• processAssist in the preparation of forecasting for employees based on timesheet trending for project and company’s payment application
• processAssist in the preparation of monthly accruals for all employee costs for financial r

• eporting
  Reporting and

• Analysis:
  Assist in the preparation of regular reports on labour costs, including project cost summaries and variance analyses (comparing budgeted vs. Actual ho
• urs/costs)Generate weekly timesheet summary data and distribute to project managers and department heads to support accurate timesheet recording in line with project
• guidelinesAssist with the analysis of project compliance with contract policies and manage the derogati

• on process
  Liaison a

• nd Support:
  Serve as the primary point of contact for employee inquiries regarding timesheet submissions and labour
• cost queriesCollaborate with the Payroll department to ensure a seamless and accurate payroll run based on timesheet dat
• a for LabourCommunicate with Project Managers to understand project requirements and ensure timesheet data aligns with pr

• oject scopes
  Administrative an

• d Compliance:
  Maintain organised and confidential records of all timesheets and related documentation for
• audit purposesAssist in month-end and year-end closing procedures as they relate to labour cost accruals
• and reportingStay informed of company policies and procedures related

to timekeeping

• 
  Qualifica tions
  Education: A-levels, BTEC, or equivalent qualification. A degree or pursuing a degree in Accounting, Finance, or a related
• field is a plusExperience: Previous experience in an administrative, or accounting support role in a construction project, particularly with a focus on timesheets or data ent
• ry is a
• dvisable.Skills:Numerical and An alytical Skills: Exceptional attention to detail and a high de
• gree of accurac yIT Proficiency: Advanced knowledge of Microsoft Excel (e.g., XLOOKUP, pivot tables) and experience with timesheet or accounting software (e
• .g., Asite, SA P)Communication: Excellent verbal and written communication skills to effectively liaise with various tea
• ms and employeesOrgani zational Skills: Strong ability to manage multiple tasks, prioritise, and meet
• tight deadlines Problem-Solving: Proactive and capable of identifying and resolving dat
• a discrepa ncies.Integrity: A high level of integrity and discretion when handling sensitive financial and empl

oyee information
Addit

ional information
We are commit

ted to our planet:In each project we design, engineer and operate we care deeply about the legacy we’re leaving behind. As part of our team, you’ll have a unique opportunity to use your skills and expertise to shape a better future for our communities in the UK, and all

around the globe.Our commitment is translated in the work carried out by our Egis Foundation, which funds concrete actions to address the climate crisis and is focused on educational and social initiatives that will help in the responsible and sustainable shift towards a

sustainable world.
Diversi

ty & Inclusion:We are an Equal Opportunities employer and we strive to build a workforce that truly reflects the communities we represent. We welcome candidates from all backgrounds, regardless of age, disability, gender, gender identity, gender expression, race, religion or belief, sexual orientation, socioeconomic background, and any other protected characteristic. If you decide to apply for an opportunity with us, your application will be assessed based purely on your experience, the essential and desirable criteria, and your suitability for the role. We value each and every one’s contribution as this builds our culture and means that if you work with us, you will be included, listened

to, and respected.

Extra information

Status

Open

Education Level

Secondary School

Location

City of London

Type of Contract

Casual / Part Time Jobs

Published at

15-11-2025

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English