Project Coordinator

Company culture

Transparity is a fast-growing IT company focusing on Microsoft Cloud based solutions. Our culture has an enviable reputation in the industry which we work hard to maintain. We are focused on creating an inclusive environment where our employees thrive based upon integrity, strong work ethic, a one-team ethos, desire to learn and develop and a commitment to deliver unwavering service excellence to our customers, vendors and partners. Therefore, first and foremost we recruit with our cultural fit in mind.

Job Overview/Purpose

Every day may be different – and that’s the exciting part of projects! As a Project Coordinator, your primary responsibility will be to support the successful delivery of our projects by leading small engagements and assisting Project Managers and Consultants in the coordination, tracking, and administrative oversight of larger engagements. You’ll help ensure that internal processes are followed, communication is clear, and delivery stays on track. If you're a highly organised individual with a passion for customer service and teamwork, this is a great opportunity to grow your project delivery experience within a friendly and fast-paced team. On a day-to-day basis you will be liaising with our wonderful Customers (some new and some longstanding), and most of the company including Pre-Sales, Commercial, Consultancy, Support and Finance to name but a few – acting as the connective glue across all phases of the project lifecycle. From scheduling meetings and managing documentation, to tracking tasks in project plans and highlighting risks and issues, your role will be key to helping projects run smoothly.

Main Duties and Responsibilities

• Support the mobilisation of project teams at project kick-off by coordinating with Pre-Sales, Account Managers, and Resourcing teams

• Schedule and prepare for project meetings, including agendas, notes, and action tracking

• Maintain and manage project documentation, ensuring it's up to date and accessible

• Create and update project delivery plans for small engagements or assist Project Managers and Consultants with this for larger projects

• Monitor project timelines, task completion, and dependencies, flagging any risks or delays

• Generate status updates and progress reports for internal stakeholders and customers

• Log and track project activity in internal systems in line with PMO processes

• Coordinate internal and external communications across the project lifecycle

• Assist with project resourcing

• Support the management of project budgets by tracking spend and assisting with financial reporting

• Assist with quality assurance by reviewing deliverables and gathering customer feedback

• Help track and manage project Change Requests and ensure proper documentation

• Contribute to post-project reviews and lessons learned sessions

• Anticipating potential challenges and addressing them before they become issues

Skills, experience and qualifications

• Experience in a project coordination, administrative, or junior project management role

• Exposure to project management environments, preferably within a Microsoft Partner or similar IT setting

• Strong organisational and time management skills, with the ability to manage multiple priorities

• Excellent written and verbal communication skills

• Customer-focused mindset with a collaborative and proactive attitude

• Basic understanding of project management processes and methodologies (PRINCE2 Foundation, Certified Associate in Project Management (CAPM), or similar certifications are a plus)

• Familiarity with Microsoft 365 tools (Excel, Teams, SharePoint, etc.)

• Resilient and able to work under pressure

• Commercial awareness

• A keen eye for detail and a methodical approach to work

• Comfortable working independently but also thrives in a team environment

• Desire to learn and grow within a project delivery function

Disability Confident

Transparity have a proactive attitude when it comes to looking after the wellbeing and inclusion of all our employees.  We promote equal opportunities through our recruitment process and a positive, inclusive culture across the business which we are proud of. We are diverse in our approach to recruitment and recognise that talent comes in all different forms.  The diversity in our team is what helps our business work so well.   

To find out more about our disability commitment please contact People & Culture or ask during the interview. 

Our Offering

In addition to a competitive salary, there are a number of benefits and perks we offer to say thank you for being a part of our journey: 

• To work at a 3* World Class Best Company  

• Flexibility over where you work with our Winning from Anywhere® approach  

• 25 days holiday  

• Home working allowance paid monthly  

• Winning from Anywhere® allowance to help your set up at home  

• 24/7 GP at hand  

• Immediate 24/7 access to an Employee Assistance Programme  

• We’ll support you when you’re not well with our Company sick pay scheme  

• 4x base salary life assurance 

• Private health insurance after a successful year’s service  

• Enhanced parental pay and leave, supporting you with those precious life moments  

• Access to the Perkbox platform to help make your money go further  

• Cyclescheme  

• Electric car scheme  

• And many more!