Studio Coordinator

Position: Design Studio Coordinator

Employment: Full Time | 42.5 hours per week

Start Date: Immediate Start

Location: Creation Group, 66 Wentworth St, London E1 7BB

Why you’ll love working for Creation

We are an industry leading full service Brand Experience group that produces and executes an exciting portfolio of projects with a range of flagship clients. Since 2012 we have been disrupters of the experiential marketing and live event industry, managing client projects from concept through to delivery.

Creation is founded around four key service offerings - Creative, Production, Live and Asset & Inventory Management which enable us to offer our clients a turn key solution to deliver stand out brand experiences. We focus on creative, solution-led, high quality outputs and through integrity, passion and a one team mentality we are trusted by our clients to create and deliver the impossible. We dedicate ourselves to fostering a collaborative environment where our employees are continuously striving for excellence, innovation and professional growth, ensuring that everyone has the opportunity to contribute, thrive and make a meaningful impact.

This approach has set us apart from agencies in our field, leading to record breaking growth and recognition as one of the fastest growing companies both in the UK and Europe (Financial Times - FT 1000, Sunday Times Top 100, FEBE) for the last three consecutive years. We are also Silver-accredited by Ecovadis which recognises companies for their sustainability practices and their commitment to Environmental, Social and Governance (ESG) policies.

Why you’ll love this job

This is a unique opportunity for a highly organised, creative and motivated individual to join our team as a Studio Coordinator. This is a fast-paced, hands-on role for someone ready to dive into the world of live brand experiences and grow their career within one of the most exciting brand ecosystems in the world.

The Studio Coordinator plays a key role in the daily operations of the Design Studios (Creative and Technical) at Creation. This position bridges the creative and administrative sides of the department, ensuring seamless workflow, resource allocation, communication of design intent, resource management and team support. You’ll be the linchpin that holds everything together—from scheduling and documentation to project tracking and team coordination.

What you will be responsible for

Lead with resource planning and allocation across the teams (freelance, full time)

Track project timelines, deliverables, and deadlines across workload.

Liaise with Producers, Account Managers, Production Managers and other departments to gather briefs and ensure clarity of requirements.

Act as the primary point of contact for departmental administration via existing project management tools.

Assist team with clearly communicating design intent via creative moodboards, presentation building and design specification documentation.

Support in streamlining all administrative processes to ensure the studio team consistently operates at the highest level of efficiency.

Provide administrative and coordination support to the Head of Department, handling confidential and sensitive information, including financial and budget data, recruitment processes, and freelancer records.

Manage and maintain team calendars, meetings, and studio schedules.

Maintain departmental documents, design archives, templates, and resources.

Foster a positive and productive environment by coordinating the day-to-day studio needs (e.g. supplies, tech support, workspace logistics).

Assist with financial and procurement requirements relating to creative resources and freelancers.

Basic London office (20pax) administration.

This role requires someone who is upbeat, self-motivated, and enjoys working methodically and efficiently in a high-pressure environment.

What we are looking for

We’re looking for a proactive individual with a passion for design, exceptional communication and organisational skills, who is capable of managing a wide range of responsibilities in a fast-paced, dynamic environment. Flexibility is key - due to the nature of the industry you’ll occasionally be required to work weekends or respond to time-sensitive updates.

At least 2 years of experience in an administrative or coordinator role, ideally within a creative agency, technical design or experiential events setting.

Detail-oriented with strong admin and time management skills - juggling multiple moving parts comes naturally to you.

Experience interpreting creative and technical designs and working in basic graphic design software (Google Suite, Adobe Creative Cloud).

Resilient and adaptable - you stay cool under pressure, find solutions quickly whilst being a level-headed, diplomatic problem-solver with commercial awareness and an ability to multitask, prioritise and organise workload.

Confidentiality and Discretion – ability to handle sensitive and confidential information responsibly and professionally.

A clear communicator who can confidently manage external partners and internal stakeholders.

Enthusiasm for live events, experiential design and creative production.

Confident IT skills (Google Suite preferable)

What we offer

Competitive salary based on experience

Discretionary Annual Bonus Scheme based on Company and personal performance

Pension contributions

28 days (including Bank Holidays) that will increase by 1 day per annum up to a maximum of 38 days

Enhanced Parental, Family and Special Leave

Macbook and IT equipment/ancillaries as required

Skills & training opportunities

We are proud to be an equal opportunity employer and we’re committed to diversity and inclusion. We don’t discriminate on the basis of race, gender, ethnicity, citizenship, national origin, religion, sexual orientation, age, marital status, disability, or any other legally protected status.