Legal Secretary

Covent Garden, Greater London

Key Responsibilities:

Document Production & File Management

  • Prepare, format, and amend a wide range of Private Client documents, including Wills, LPAs, probate forms, trust paperwork, and general correspondence.
  • Produce accurate and well-presented documentation from digital dictation and handwritten notes.
  • Maintain organised and compliant client files, ensuring all records, forms, and documents are kept up to date.
  • Assist with preparing bundles, scanning, filing, and archiving matter files.

Secretarial & Administrative Support

  • Provide proactive diary and email management for fee-earners, scheduling meetings, calls, and client appointments.
  • Handle incoming calls and enquiries professionally, ensuring messages are passed on promptly.
  • Support with file opening and closure, conflict checks, billing preparation, and matter administration.
  • Coordinate client meetings, prepare agendas, and ensure fee-earners are fully briefed.

Private Client Work Assistance

  • Assist with routine estate administration tasks such as drafting schedules, chasing third parties, and collecting information.
  • Help prepare standard Private Client documentation using established templates (under supervision).
  • Liaise with clients, financial institutions, and other professionals where required.
  • Support the team with onboarding processes, including preparing KYC and engagement paperwork.

Skills & Experience Required:

  • Previous experience as a Legal Secretary within a Private Client department is essential.
  • Strong document production skills with excellent accuracy, grammar, and attention to detail.
  • Confident working with dictation, document management systems, and legal case management software.
  • Highly organised, able to manage multiple deadlines, and comfortable supporting several fee-earners.
  • Professional communication skills, with the ability to handle confidential matters with discretion.
  • A calm, proactive approach and confidence liaising with clients, including high-net-worth individuals.

Ideal Candidate

  • Someone who enjoys a busy and varied secretarial role within Private Client work.
  • Reliable, organised, and committed to delivering excellent support to fee-earners and clients.
  • Comfortable taking ownership of administrative tasks and maintaining high standards of accuracy.
  • Looking for a long-term role within a supportive legal team rather than a pathway to qualification.

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

Posted 2025-11-24

Recommended Jobs

Adults Social Worker 2 yrs +

Lewisham Council
Lewisham, Greater London

Job Category: Social Care Qualified Job location: University Hospital Lewisham, 1st Floor, London, Greater London, SE136LH, Lewisham Council Hours per week: 35 Start date: Immediate start …

View Details
Posted 2025-09-10

Admissions Officer - Mixed Secondary School in Kingston

Marchant Recruitment
Kingston upon Thames, Greater London

Admissions Officer – Mixed Secondary School in Kingston (January Start) Location: Kingston Start Date: January 2026 Contract Type: Full-time, Permanent Salary: Competitive, dependent on…

View Details
Posted 2025-12-12

Programme Manager - Core Banking Transformation

May Business Consulting
London

Hi! At MBC, we continue to grow and are now looking for a Program Manager. About MBC May Business Consulting is an international consulting firm offering advisory services in digital transfo…

View Details
Posted 2026-01-28

KS1 Teacher - Primary School in Redbridge

Marchant Recruitment
Ilford, Greater London

An exciting opportunity has arisen for a passionate and committed KS1 Teacher to join a vibrant and inclusive Primary School in Redbridge. This is a fixed-term position for one year, starting ASAP, i…

View Details
Posted 2025-11-18

Buyer Childrenswear Licensed Brands

Next Careers
London

Description About the Role: Based in central London. When it comes to UK retail its hard to find a company with a bigger brand portfolio . We sell hundreds of brands on our website and have …

View Details
Posted 2026-01-03

Personal Assistant

GreatAuPair LLC
London

Get hired for Nathane's assistant Job in London, England. Personal Assistant.. Find assistant care work in London.

View Details
Posted 2025-10-06

History Teacher - Community Secondary School - Tower Hamlets

Marchant Recruitment
London

History Teacher – Community-focused and academically driven secondary school – Tower Hamlets We are currently seeking a passionate and reflective History Teacher to join a secondary school in Tower…

View Details
Posted 2025-10-07

Quantitative Credit Risk Valuation Manager

Brimstone Consulting
London

Quantitative Credit Risk Valuation Manager  Location: London hybrid Contact: Craig Johnson- 0207 096 1200; [email protected] The role As a Manager you will be responsible …

View Details
Posted 2025-10-09

Senior Calypso Software Developer - London (IT)

Nexus Jobs Limited
London

Senior Calypso Software Developer - London Our Client is seeking a Senior Calypso Software Developer with 3 to 5 years experience. Calypso V14 as its Collateral Management system and are i…

View Details
Posted 2026-01-25

Business Manager

Parfums Christian Dior
London

Parfums Christian Dior seeks a Business Manager for its John Lewis, White City location in London. This role involves driving sales, leading a team of beauty consultants, and ensuring a luxury service…

View Details
Posted 2025-12-21