Personal Assistant

Executive Assistant to Managing Director - Transport & Aviation Services
📍 West Drayton | 5 days per week on-site | Competitive Salary + Benefits

Are you a highly organised and proactive Executive Assistant looking to take the next step in your career? This is a fantastic opportunity to join a leading organisation in the transport and aviation sector, working alongside an inspiring Managing Director known for her people-first leadership style.

This is more than an administrative role - as the trusted right hand to the MD and Senior Leadership Team, you'll play a vital part in ensuring the business runs smoothly, stays strategically focused, and delivers exceptional service in a fast-paced, customer-driven industry.

Purpose of the Role

The Executive Assistant will act as a trusted partner to the Managing Director, ensuring her time is spent productively and focused on strategic priorities. You'll provide seamless executive support, help drive organisational objectives, and keep the leadership team aligned across multiple business areas.

Key Responsibilities

• Executive Support : Manage complex diaries, arrange meetings, and coordinate domestic and international travel.

• Operational Support : Act as a central communication link between departments, using discretion and sensitivity.

• Inbox & Communication Management : Prioritise emails, draft correspondence, and respond on behalf of the MD.

• Meeting Preparation : Create agendas, take minutes, and track action items.

• Stakeholder Coordination : Liaise with clients, regulators, board members, and internal teams.

• Data & Reporting : Prepare reports, analyse operational metrics, and manage confidential documents.

• Event Management : Organise company events, client visits, and industry conferences.

• Ad Hoc Support : Assist with personal errands and other tasks as required.

What We're Looking For

• Minimum 3 years' experience supporting senior executives (essential).

• Degree or certification in Business Administration, Transport Management, or similar (preferred).

• Impeccable organisational and time-management skills.

• Excellent written and verbal communication skills.

• Keen attention to detail, with discretion and integrity when handling confidential matters.

• Strong multitasking and problem-solving abilities.

• Confident user of MS Office tools (Word, Excel, Outlook, PowerPoint).

• Professional, reliable, approachable, and proactive.

Health & Safety Responsibilities

As part of this role, you'll be expected to comply with company health and safety directives, use appropriate equipment responsibly, and report any hazards immediately. Training will be provided as required.

Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to diversity, equity and inclusion. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: roberthalf.com/gb/en/privacy-notice.