Bid Coordinator

We have an exciting opportunity for a Bid Coordinator to join our team within Vistry South London, at our Stratford office. As our Bid Coordinator, you will:

• Support the co-ordination and management of PQQs, Frameworks and Tender submissions
• Draft and edit non-technical content including case studies, CVs, and project references
• Experienced in managing various portals such as ProContracts, Delta etc.
• Liaise with internal contributors to gather and refine content
• Ensure compliance with internal processes and client requirements
• Produce high-quality graphics to support submissions including flowcharts and organisation charts
• Support document control and administrative tasks as needed
• Main bid library and supporting bid team with sourcing bid content

We value in-person collaboration and team culture, but we’re also committed to supporting flexible working where possible. We encourage you to raise any specific requirements during the interview process so we can explore how this could be accommodated.

• Let’s cut to the chase, what’s in it for you...
  • Competitive basic salary and annual bonus
  • Company car, car allowance or travel allowance
  • Salary sacrifice car scheme available to all employees
  • Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service
  • 2 Volunteering days per annum
  • Private medical insurance, with employee paid cover
  • Enhanced maternity, paternity and adoption leave
  • Competitive pension scheme through salary sacrifice
  • Life assurance at 4 x your annual salary
  • Share save and share incentive schemes
  • Employee rewards portal with many more benefits...
• In return, what we would like from you...
  • Behave in line with our company values – Integrity, Caring and Quality
  • Excellent written English and attention to detail
  • Experience in bid coordination within the residential sector or a similar administrative role is desirable
  • Proficiency in Microsoft Office, Adobe Pro/ Foxit and InDesign and document formatting
  • Strong organisational, communication and time management skills
  • Ability to work under pressure and meet tight deadlines
  • A collaborative mindset and a proactive approach to problem-solving
  • Progression and development into bid writer/ bid manager role
• More about the Bid Coordinator role...
  • To ensure Tender information is received, logged, and distributed to the correct parties and approvals obtained (where appropriate).
  • Responsible for document management/ control on tenders.
  • Support Bid Team in writing non-technical content for the purposes of framework, PQQ and tender submissions.
  • Contributing towards the achievement of the business through winning successful bids and tenders.
  • Assisting with the management of tenders, including overall responsibility for preparing tender submissions including design and formatting through InDesign.
  • Assisting with the development and maintenance of all tender documents and correspondence data essential for Bid Submission including preparation of Tender Settlement Presentations and Settlement Packs.
  • Ensuring the bid document is compelling, well-written, attractive and accurate.
  • Issuing RFIs to the Clients Representative and sharing responses with the internal bid team.
  • Attend Bid Launch/ Tender Strategy Meetings and record Meeting Minutes.
  • Reporting the up-to-date submission status on a regular basis to the Pre-Construction Manager and managing/updating the bid programme.
  • To ensure information control is in accordance with all our Life of Site procedures.
  • Support document control and administrative tasks as needed.
  • Booking Meetings where applicable.